Receptionist

Confidential; Devon and Torbay; Sur place; GBP 18 000 - 23 000; Plein temps

Résumé du poste

Confidential is seeking a friendly, organised receptionist to be the first point of contact for visitors, clients, contractors, suppliers and the public in a busy construction environment.

The role involves front of house duties, general admin support to office and management teams, and coordinating meetings, post handling and stock management to keep the office running smoothly.

Qualifications

• Experience in reception or administrative duties is beneficial but not essential.
• Strong communication and people skills are important.

Responsabilités

• Welcome and sign in visitors, clients, contractors and suppliers.
• Answer and transfer incoming telephone calls professionally.
• Respond to general enquiries by phone and email.
• Maintain a professional and welcoming reception area.
• Manage visitor access and contractor sign-in procedures.
• Arrange meeting rooms and refreshments when required.
• Receive and distribute post and deliveries.
• Provide general administrative support to the office and management team.
• Maintain accurate records and filing systems.
• Prepare letters, documents, reports and correspondence.
• Update company databases and spreadsheets.
• Assist with data entry and document management.
• Order office supplies and monitor stock levels.
• Arrange couriers and deliveries where required.

Connaissances

Friendly demeanor

Organised

Professional

Description du poste

Our client is looking for a friendly, organised and professional Receptionist to join their construction business. The successful candidate will be the first point of contact for visitors, clients, contractors, suppliers and members of the public, helping to ensure the office runs smoothly and efficiently.

This is a varied administrative role within a busy construction environment, offering the opportunity to work closely with the office, commercial, site and management teams.

Key Responsibilities

• Reception & Front of House
  • Welcome and sign in visitors, clients, contractors and suppliers.
  • Answer and transfer incoming telephone calls professionally.
  • Respond to general enquiries by phone and email.
  • Maintain a professional and welcoming reception area.
  • Manage visitor access and contractor sign-in procedures.
  • Arrange meeting rooms and refreshments when required.
  • Receive and distribute post and deliveries.
• Administration
  • Provide general administrative support to the office and management team.
  • Maintain accurate records and filing systems.
  • Prepare letters, documents, reports and correspondence.
  • Update company databases and spreadsheets.
  • Assist with data entry and document management.
  • Order office supplies and monitor stock levels.
  • Arrange couriers and deliveries where required.

Previous experience in a similar role would be beneficial but not necessarily essential.