Receptionist

Office Angels; City Of London; On-site; GBP 25,000; Full time

Job summary

A leading insurance provider is seeking a dynamic Receptionist to ensure smooth office operations and provide exceptional support to brokers and guests. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with opportunities for progression and a vibrant work environment.

Benefits

On-site parking

25 days holiday, plus bank holidays

Frequent socials, including Summer and Christmas parties

Environmentally conscious products

Monthly company lunches

Excellent progression opportunities

Opportunity to participate in local fund-raising

Long service awards

Amazing in-house training

Qualifications

• Strong ability to interact positively with people at all levels.
• Excellent verbal and written communication skills.
• Exceptional organisational skills to manage multiple tasks.

Responsibilities

• Welcoming brokers and guests, meeting and greeting with a professional demeanour.
• Answering incoming calls, taking messages, and directing them appropriately.
• Organising and managing the company calendar, scheduling appointments.

Skills

Interpersonal Skills

Communication Skills

Time Management

Attention to Detail

Team Player

Job description

Title: Receptionist

Location: Fenchurch Street

Salary: £25,000

Days/Hours of Work: Monday - Friday, 09:00 - 17:00

The Business

My client, a leading insurance provider specialising in commercial motor insurance, is seeking a dynamic and organised Reception and Office Administrator to join their vibrant team. This role is pivotal in ensuring the smooth operation of the office and providing exceptional support to brokers and guests. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.

Benefits

• On-site parking
• 25 days holiday, plus bank holidays
• Frequent socials, including Summer and Christmas parties
• Environmentally conscious - you'll be supplied with sustainable products
• Monthly company lunches
• Excellent progression opportunities
• Opportunity to participate in local fund-raising
• Long service awards
• Amazing in-house training

Responsibilities

• Welcoming brokers and guests to the building, being the friendly face of the office, meeting and greeting with a warm and professional demeanour.
• Answering incoming calls, taking messages, and directing them appropriately.
• Organising and managing the company calendar, scheduling appointments and meetings efficiently.
• Arranging and booking meeting rooms, ensuring they are prepared and equipped.
• Coordinating with the MD's PA for seamless communication and task management.
• Attending to brokers and guests upon arrival, ensuring their comfort and needs are met.
• Preparing meeting rooms and boardrooms, including setup of equipment and materials.
• Organising and booking lunches and catering for meetings and events.
• Ordering and maintaining supplies, including drinks and stationery, and ensuring the coffee machine is stocked.
• Checking and logging presentations on the system, keeping them up-to-date and accessible.
• Issuing quotations to brokers and clients accurately and promptly.
• Monitoring and managing email inboxes, responding to inquiries and forwarding messages as needed.
• Liaising with brokers via phone and email, providing support and information.
• Maintaining and monitoring the diary system, including chasing quotations and following up tasks.

Requirements

• Interpersonal Skills: Strong ability to interact positively with people at all levels, creating a professional impression.
• Communication Skills: Excellent verbal and written skills, conveying information clearly.
• Time Management: Exceptional organisational skills to manage multiple tasks efficiently.
• Attention to Detail: Keen eye for accuracy in all tasks and communications.
• Team Player: Ability to work collaboratively and independently when needed.

Office Angels is committed to equal opportunity employment. We value diversity and inclusion and support reasonable adjustments for applicants with disabilities. If you require accommodations, please inform us.