Receptionist

CBRE; Carterton; On-site; GBP 21,000 - 26,000; Full time

Job summary

CBRE is seeking a Receptionist for our Carterton site to deliver outstanding customer service, greet guests, manage registrations, and coordinate visitor passes. You will also assist with room bookings, taxi arrangements, and general admin tasks to ensure smooth daily operations.

The role emphasises memory for names, professional presence, and the ability to work across IT systems while maintaining a welcoming reception area for residents and visitors.

Qualifications

• Experience in operating a resource or a hotel reservation system.
• Strong experience of operating within a Customer Service environment.
• Computer literate.
• Strong customer services skills and experience.
• Present a self- image of confidence and authority.
• Service orientated attitude.
• Ability to memorise names and recognise individuals’ particulars.
• Ability to provide services to the highest specification within a Corporate Head Office Building.
• Strong team player.
• Excellent time management and organisational skills.
• Excellent computer skills and the ability to learn new software and systems.

Responsibilities

• Provide an exceptional Customer Service experience to site residents and their guests, acting as a single point of contact for enquiries.
• Ensure guests are greeted and welcomed courteously and their needs are anticipated.
• Register guests efficiently and notify hosts, remembering names and faces.
• Issue passes and explain HSE and evacuation procedures to visitors.
• Keep the reception area clean and tidy at all times.
• Manage desk coverage and ensure the desk is never unattended during hours of operation.
• Complete daily activity spreadsheets and shift checklists for efficient reception operations.
• Book taxis and cars for staff and visitors from approved suppliers.
• Administer bookings for meeting rooms and inductions.
• Be competent with a range of IT systems and provide general admin support.
• Assist guests with luggage on arrival and store items with receipt tags.
• Support Facilities Management with general team admin tasks.
• Aim to maintain high visual standards of the reception area and related spaces.
• Provide local area information, directions, and travel updates as needed.
• Contribute to and utilize the Customer Service team noticeboard.

Skills

Customer service experience

Computer literacy

Time management

Team player

Attention to detail

Professional presentation

Memory for names/face recognition

Service orientation

Learning new software

Strong communication

Job description

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Receptionist

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Receptionist to join the team located in Carterton

The successful candidate will be primarily responsible for the delivery of the Customer Service experience, ensuring exceptional customer interaction, leaving guests and callers with a positive, professional and lasting impression.

Role Summary

• Provide an exceptional Customer Service experience to site residents and their guests, acting as a single point of contact for all enquiries they may have.
• Ensure guests are greeted & welcomed courteously and their needs are anticipated at all times.
• Efficient guest registration and host notification with the ability to remember guest names and faces.
• Issue passes in accordance with the laid down procedures and explain the HSE and evacuation procedures to each guest and non-resident visitors.
• Ensure the reception desk is kept immaculate and tidy at all times.
• Ensure that all absences from the reception desk are managed so that the desk is never left unattended during operational hours.
• Completion of the daily activity spreadsheets and shift checklists to promote the running of an efficient reception service.
• Book taxis and cars for staff and visitors as required from the approved site suppliers.
• Administer the bookings for meeting rooms and inductions.
• To be competent and confident in the use of a range of relevant IT systems.
• To proactively assist guests with luggage on their arrival at the building, providing receipt tags for all items stored.
• To undertake general team administration duties for the Facilities Management operation as directed.
• To take ownership for the visual standards of the entire reception area and all related areas that impact on the Customer Experience.
• Able to provide, general information on the local area, directions, traffic & travel updates, information on flights and travel timetables.
• Contribution to and use of the Customer Service team noticeboard at all times.

Experience Required

• Experience in operating a resource or a hotel reservation system
• Strong experience of operating within a Customer Service environment
• Computer literate
• Strong customer services skills and experience
• Present a self- image of confidence and authority
• Service orientated attitude
• Ability to easily memorise names and recognise individuals’ particulars
• Ability to provide services to the highest specification within a Corporate Head Office Building
• Strong team player
• Excellent time management and organisational skills
• Excellent computer skills and the ability to learn new software and systems