Reception and Office Administrator

Hollybank Trustees Ltd; Bridport; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Life assurance

Group pension

Income protection

Holiday allowance

Discounted legal services

Birthday leave

Mental health support

Employee assistance

Job summary

Battens in Bridport, UK is seeking a Reception/Administrative Assistant. The role covers front-desk duties, general admin support, client liaison, diary management and health and safety responsibilities. Part of the on-site team with no hybrid option, it involves organising consumables and coordinating with the Facilities team.

Salary from £24,720 FTE for a permanent role with flexible hours (full or part-time). 23–30 days holiday, pension and other benefits are offered.

Qualifications

• First point of contact for visitors and clients.
• Provide all-round secretarial and administrative support.
• Diary management and office coordination.
• Health and safety champion for the site; full training provided.
• Scanning, filing and record-keeping.
• Managing post and office consumables.
• Liaise with clients and respond to basic queries.

Responsibilities

• First point of contact for all visitors to the Bridport office.
• Provide secretarial and administrative support.
• Liaise with clients and answer queries.
• Diary management and scheduling.
• Health and safety champion for the site.
• Scan and close files; maintain filing systems.
• Manage incoming and outgoing post; office supplies.

Skills

Communication skills

IT skills

Work under pressure

Customer service

Job description

Location: On site / Bridport, UK
job type: Permanent / Full or part-time
Sector and subsector: Legal | Legal Support
AnnualFixed salary:£ 24720.00
Salary details: Full time equivalent

Salary from £24,720 full time equivalent

Working hours: this role is available either full time, Monday-Friday 9am-5:15pm or part time Monday, Wednesday and Friday, 9am-5:15pm.

Position

• First point of contact for all visitors to the Bridport office, providing a friendly and welcoming service.
• Providing all round secretarial and administrative support
• Liaising with clients and answering basic queries
• Diary management
• Health and safety champion for the site, full training will be provided.
• Scanning and file closing.
• Maintaining filing and record systems
• Managing incoming and outgoing post
• Office support including ordering and replenishing consumables, and maintaining communal areas

The role will be based on reception as it will include office management duties such as ordering stationery, meet and greeting of clients, health and safety and controlling and balancing petty cash. You'll play a vital role in office support, including restocking and replenishing consumables, keeping the communal areas organised and liaising with the Facilities team as required.

Please note due to the nature of this role hybrid working is not available.

Requirements

• Can work under pressure
• Be able to communicate effectively
• Ensure that the client's best interests are always served
• IT skills are essential.

Other information

We reward our staff for their dedication and expertise with a broad package of benefits:

• life assurance from the first day of employment
• a salary sacrifice scheme or a group pension where Battens pay in 4%
• income protection
• holiday - 23 days per year, increasing to 30 days with length of service
• a range of discounted legal services provided by Battens, including free conveyancing
• everyone has an extra day’s holiday on their birthday
• access to mental health services, including therapy sessions
• employee assistance programme