Real Estate PA

TN United Kingdom; Belfast; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Ein etabliertes Unternehmen in der Rechtsbranche sucht einen engagierten Personal Assistant für das Immobilien-Team in Belfast. In dieser spannenden Rolle unterstützen Sie den Managing Partner durch umfassende administrative Aufgaben, einschließlich der Bearbeitung von Dokumenten, der Organisation von Meetings und der Koordination von Reisen. Das Unternehmen bietet ein hybrides Arbeitsmodell, das Ihnen die Flexibilität gibt, sowohl im Büro als auch von zu Hause aus zu arbeiten. Mit einer Vielzahl von Zusatzleistungen, einschließlich medizinischer Versicherung und Fitnessmitgliedschaften, ist dies eine großartige Gelegenheit für jemanden, der in einem dynamischen Umfeld wachsen möchte.

Benefits

Medizinische Versicherung

Lebensversicherung

Pensionsplan

25 Tage Jahresurlaub

Saisonkartenkredite

Fitnessstudio-Mitgliedschaften

Gesundheitsbewertungen

Fahrrad-Leasing-Programme

Einzelhandelsgutscheine

Aktienkaufprogramm

Qualifications

• Erfahrung als PA oder Rechtssekretärin mit Schwerpunkt Immobilien.
• Fähigkeit, vertrauliche Informationen zu handhaben und effizient zu kommunizieren.

Responsibilities

• Umfassende administrative Unterstützung für den Managing Partner.
• Bearbeitung von Korrespondenz und Dokumenten für das Immobilien-Team.
• Organisation von Meetings und Reisekoordination.

Skills

Schnelles und genaues Tippen

Vertrauliche Informationen handhaben

Exzellente Kommunikationsfähigkeiten

Aufmerksamkeit für Details

Priorisierung der Arbeitslast

Eigenverantwortliches Arbeiten

Teamarbeit

Flexibilität und Anpassungsfähigkeit

Proaktive Arbeitsweise

Erfahrung mit digitalen Diktatsystemen

Tools

Microsoft Office (Word, Excel)

Job description

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Real Estate PA, Belfast, £Neg.

Our client is a national law firm based in Belfast City Centre. They are currently looking to recruit a Personal Assistant for their busy Real Estate Department to work for their Managing Partner.

Purpose of the role:

The Personal Assistant will provide comprehensive administrative and secretarial support within the firm and deliver high-quality documents and correspondence to the Real Estate Managing Partner.

Ideal candidate:

We are seeking a PA/Legal Secretary with previous Real Estate experience.

Main Duties:

• Process correspondence and documents for the Real Estate team, liaising with the Office Manager and other secretaries.
• Audio and copy typing of legal documents using digital dictation.
• Undertake various administrative duties, including:
• Keeping files up to date (hard and soft copy)
• Opening files in 3e
• Preparing files for archiving
• Photocopying and scanning
• Dealing with phone calls promptly and efficiently
• Liaising with clients via telephone and email
• Arranging meetings, conference calls, and seminars
• Maintaining Partners' diaries and follow-up systems
• Travel coordination – transport and accommodation arrangements
• Organising department events
• Organising couriers
• Preparing and amending PowerPoint presentations
• Coordinating billing within tight deadlines, printing, and saving bills to directories, and dealing with cheque requests
• Monitoring and updating intermediary and client contact databases
• Preparation of E-bibles
• Supporting the Asset Finance team as required

Skills:

• Ability to type quickly and accurately
• Ability to handle confidential information
• Excellent communication skills at all levels using various methods
• Great attention to detail
• Ability to prioritize workload
• Ability to work on own initiative
• Proven team working skills and a good team spirit
• Hardworking, flexible, and adaptable
• Proactive work ethic and continuous improvement mindset
• Experience with digital dictation systems is desirable but not essential (training provided)
• High proficiency in Microsoft Office, including Word and Excel

Benefits and flexible working:

In addition to standard benefits (medical insurance, life insurance, pension, 25 days annual leave), the firm offers flexible benefits such as season ticket loans, gym memberships, health assessments, cycle-to-work schemes, retail vouchers, and a buy-as-you-earn share scheme. Access to wellbeing programs like an online GP and Employee Assistance Programme is also provided.

The firm supports a hybrid working model, allowing staff to enjoy a mix of home and office working. Applications from those seeking flexible and agile roles are encouraged, and working pattern preferences can be discussed during the application process.