Real Assets Admin Trainee: Board Support & Compliance

CO_AFSJLL Apex Financial Services (Jersey) Limited; Saint Helier; On-site; GBP 21,000 - 29,000; Full time

Job summary

Apex Group in Jersey is seeking a Trainee Administrator to support high-quality corporate administration services for a client portfolio. You will assist with company secretarial tasks, governance activities, board meeting coordination, records maintenance and stakeholder relationships.

You will develop technical, regulatory and client service expertise within a fast-paced financial services environment, working closely with experienced colleagues across the business.

Qualifications

• Bachelor or Master in Law or Finance.
• Ability to work as part of a team and retain information quickly.
• Ability to present ideas in user-friendly, business-friendly and technical language.
• Proven analytical and problem-solving abilities.
• Ability to prioritise and execute tasks in a fast-paced environment.
• Exceptional communication and customer service skills.
• Experience in a team-oriented, collaborative environment.
• Nice to have: studying towards a professional qualification recognised by the JFSC.
• Good working knowledge of Word, Excel, Outlook.

Responsibilities

• Support the administration of a diverse portfolio of clients, delivering exceptional service while ensuring compliance with regulatory requirements and company standards.
• Prepare and maintain corporate and compliance documentation, including board minutes, resolutions, entity lifecycle documents and regulatory filings.
• Coordinate board meetings from start to finish, including the preparation and distribution of board packs and attendance at meetings where required.
• Build strong relationships with clients, intermediaries and third parties, becoming a trusted point of contact for day-to-day queries.
• Assist with client onboarding, entity set-up and closure processes, maintaining accurate records across internal systems and banking platforms.
• Complete client and investment reviews in line with agreed deadlines, identifying and escalating any risks, issues or discrepancies.
• Draft professional correspondence, reports, banking instructions and other client communications to a consistently high standard.
• Review financial information and documentation, proactively investigating and resolving discrepancies where required.
• Manage workloads effectively, accurately record time, and contribute to the achievement of team and business objectives.
• Collaborate with colleagues to drive operational excellence, continuously develop technical knowledge, and contribute to a high-performing team.

Skills

Teamwork

Communication

Analytical

Prioritisation

Attention to detail

Education

Bachelor/Master in Law/Finance

Tools

Word

Excel

Outlook

Job description

Apex Group in Jersey is seeking a Trainee Administrator to support high-quality corporate administration services for a client portfolio. You will assist with company secretarial tasks, governance activities, board meeting coordination, records maintenance and stakeholder relationships.

You will develop technical, regulatory and client service expertise within a fast-paced financial services environment, working closely with experienced colleagues across the business.