Trainee Administrator

CO_AFSJLL Apex Financial Services (Jersey) Limited; Saint Helier; On-site; GBP 21,000 - 29,000; Full time

Job summary

Apex Group in Jersey is seeking a Trainee Administrator to support high-quality corporate administration services for a client portfolio. You will assist with company secretarial tasks, governance activities, board meeting coordination, records maintenance and stakeholder relationships.

You will develop technical, regulatory and client service expertise within a fast-paced financial services environment, working closely with experienced colleagues across the business.

Qualifications

• Bachelor or Master in Law or Finance.
• Ability to work as part of a team and retain information quickly.
• Ability to present ideas in user-friendly, business-friendly and technical language.
• Proven analytical and problem-solving abilities.
• Ability to prioritise and execute tasks in a fast-paced environment.
• Exceptional communication and customer service skills.
• Experience in a team-oriented, collaborative environment.
• Nice to have: studying towards a professional qualification recognised by the JFSC.
• Good working knowledge of Word, Excel, Outlook.

Responsibilities

• Support the administration of a diverse portfolio of clients, delivering exceptional service while ensuring compliance with regulatory requirements and company standards.
• Prepare and maintain corporate and compliance documentation, including board minutes, resolutions, entity lifecycle documents and regulatory filings.
• Coordinate board meetings from start to finish, including the preparation and distribution of board packs and attendance at meetings where required.
• Build strong relationships with clients, intermediaries and third parties, becoming a trusted point of contact for day-to-day queries.
• Assist with client onboarding, entity set-up and closure processes, maintaining accurate records across internal systems and banking platforms.
• Complete client and investment reviews in line with agreed deadlines, identifying and escalating any risks, issues or discrepancies.
• Draft professional correspondence, reports, banking instructions and other client communications to a consistently high standard.
• Review financial information and documentation, proactively investigating and resolving discrepancies where required.
• Manage workloads effectively, accurately record time, and contribute to the achievement of team and business objectives.
• Collaborate with colleagues to drive operational excellence, continuously develop technical knowledge, and contribute to a high-performing team.

Skills

Teamwork

Communication

Analytical

Prioritisation

Attention to detail

Education

Bachelor/Master in Law/Finance

Tools

Word

Excel

Outlook

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities. For our business, for clients, and for you

Role Details

Role: Trainee Administrator Department: Real Assets Location: Jersey Employment type: Permanent, Full Time

Role Summary:

As a Trainee Administrator at Apex Group, you will support the delivery of high‑quality corporate administration services to a portfolio of clients, working closely with experienced colleagues to ensure compliance with regulatory requirements and client expectations. You will assist with company secretarial and governance activities, prepare corporate documentation, coordinate board meetings, maintain accurate records and client data, and build strong relationships with key stakeholders. This role offers an excellent opportunity to develop technical, regulatory and client service expertise within a collaborative and fast‑paced financial services environment.

The Role & Key Responsibilities:

• Support the administration of a diverse portfolio of clients, delivering exceptional service while ensuring compliance with regulatory requirements and company standards.
• Prepare and maintain corporate and compliance documentation, including board minutes, resolutions, entity lifecycle documents and regulatory filings.
• Coordinate board meetings from start to finish, including the preparation and distribution of board packs and attendance at meetings where required.
• Build strong relationships with clients, intermediaries and third parties, becoming a trusted point of contact for day‑to‑day queries.
• Assist with client onboarding, entity set‑up and closure processes, maintaining accurate records across internal systems and banking platforms.
• Complete client and investment reviews in line with agreed deadlines, identifying and escalating any risks, issues or discrepancies.
• Draft professional correspondence, reports, banking instructions and other client communications to a consistently high standard.
• Review financial information and documentation, proactively investigating and resolving discrepancies where required.
• Manage workloads effectively, accurately record time, and contribute to the achievement of team and business objectives.
• Collaborate with colleagues to drive operational excellence, continuously develop technical knowledge, and contribute to a positive, high‑performing team environment.

Qualifications and skills:

• Bachelors or Masters in Law/Finance degree.
• Ability to work as part of a team and retain information quickly.
• Ability to present ideas in user‑friendly, business‑friendly and technical language.
• Proven analytical and problem‑solving abilities.
• Ability to effectively prioritise and execute tasks in a fast paced environment.
• Exceptional communication and customer service skills.
• Experience working in a team‑oriented, collaborative environment.
• Nice to have: Ideally studying towards a professional qualification recognised by the JFSC, or above.
• Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems and use of all other office equipment.
• Ability to multi‑task, prioritise workloads and manage timescales.
• Attention to detail and accuracy.
• Strong organisational skills.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Opportunities for professional development.
• Exposure to all aspects of the business, cross‑jurisdiction and to working with senior management directly.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio‑economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single‑source solution and unified cross asset‑class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross‑jurisdictional expertise delivered by a long‑standing management team and over 13,000 highly integrated professionals. We’re a people‑powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us.