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Ministry of Justice; Winchester; On-site; GBP 22,000 - 26,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking a Business Administrator to support the People Hub with training, detail and HR processes, ensuring administration systems are maintained within agreed timescales for the establishment.

This rotational, non-operational role has no line management responsibilities. The post requires strong data entry, organisational and communication skills in English.

Responsibilities

• Undertake a share of the transactional activity associated with the People Hub, processing paperwork and inputting data for checking by the Hub Manager.
• Organise, produce and maintain accurate records for area of work and act as contact point for communications.
• Complete monitoring returns, input requisitions and process requisitions for defined area of work.
• Co-ordinate awareness sessions and prepare paperwork for checking by the manager, conducting initial checks as required.
• Correspond with stakeholders to ensure information is shared, maintain databases and logs, and collate information for SDIs.
• Act as secretary to meetings, organizing agenda, taking and distributing minutes and action points.

Skills

Administrative support

Data entry

Communication

Job description

22128 - Dogs & DST Southern - Business Administrator (BA) People Hub

This is an administrative job in an establishment

Summary

The jobholder will provide administrative support within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes, maintaining administration systems within specified timescales for the establishment.

This is a rotational, non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Undertake a share of the transactional activity associated with the People Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager: o Training
• Staff availability for escorts
• Staff Reward and Recognition
• Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Hours of Work (Unsocial Hours) Allowances

Hampshire Hospitals NHS Foundation Trust