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Tate; Winchester; On-site; GBP 33,000 - 44,000; Full time

Job summary

Tate in Winchester is seeking an experienced Float Personal Assistant to Directors for immediate start on a temporary basis across September and October, with potential extension. You will provide high-level admin support, manage diaries, handle emails, arrange meetings and travel, and support multiple Directors.

This role suits a proactive, discreet professional who thrives in a fast-paced environment and can flex across teams with excellent organisational and communication skills.

Qualifications

• Proven experience as Personal Assistant at Director/Senior Executive level.
• Strong diary and inbox management skills.
• Highly organised with attention to detail.
• Professional, discreet handling of sensitive information.
• Available to start immediately.
• Temporary assignment through September and October with potential extension.

Responsibilities

• Complex diary and calendar management
• Managing busy inboxes and handling correspondence
• Responding to and managing internal and external enquiries
• Partner and Director administration support
• Organising meetings, appointments, and events
• Producing documents, reports and presentations
• Arranging travel and accommodation where required
• Providing flexible PA support across the wider Director team

Skills

Diary management

Inbox management

Communication

Organised

Stakeholder management

Discretion

Independent working

Job description

Winchester | Immediate Start | September & October (with potential to extend, TBC)

Are you an experienced Personal Assistant who thrives in a fast-paced professional environment? We are seeking a highly organised and proactive Float PA to Directors to join a supportive and welcoming team based in beautiful offices in the heart of Winchester.

This is an excellent opportunity for an accomplished PA who is available immediately and looking for a varied temporary assignment supporting multiple Directors across the business.

The Role

As a Float PA, you will provide seamless support to Directors, stepping in wherever required to ensure the smooth running of day-to-day operations. You'll be confident managing competing priorities, handling confidential information, and delivering exceptional administrative support.

Key Responsibilities

• Complex diary and calendar management
• Managing busy inboxes and handling correspondence
• Responding to and managing internal and external enquiries
• Partner and Director administration support
• Organising meetings, appointments, and events
• Producing documents, reports, and presentations
• Arranging travel and accommodation where required
• Taking ownership of administrative processes and ensuring efficient workflows
• Providing flexible PA support across the wider Director team as needed

About You

• Proven experience working as a Personal Assistant at Director or Senior Executive level
• Exceptional diary and inbox management skills
• Highly organised with excellent attention to detail
• Strong communication and stakeholder management abilities
• Ability to prioritise a busy workload and work independently
• Professional, discreet, and confident handling sensitive information
• Available to start immediately
• Temporary assignment throughout September and October, with the possibility of extension
• Beautiful centrally located Winchester office
• Supportive, friendly, and professional team environment
• Full-time hours, typically 8:30am to 5:30pm, with some flexibility and potential consideration for 9:00am to 5:00pm
• Parking - Reimbursed

Personal Attributes:

• Proactive and resourceful
• Calm under pressure
• Flexible and adaptable
• Professional and approachable
• Team-oriented with a positive attitude

This role would suit an experienced PA who enjoys variety, thrives in a busy environment, and takes pride in delivering first-class support.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.