Read more

Gov Facility Services Limited; Sheffield; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Free private GP access

Employee Assistance Programme

25 days annual leave

Financial reward schemes

Retailer discounts

Safety culture and diversity

Job summary

Gov Facility Services Limited is seeking a Purchase to Pay Administrator to ensure the right goods and services reach sites at the right price. You will raise POs on Oracle, issue Task Orders on CEMAR, and act as a procurement gatekeeper for accuracy and compliance.

The role requires familiarity with accounts payable systems, purchasing processes, and CIS/CEMAR. The position is hybrid with a FTC until August 2027, 39 hours per week, Monday–Friday.

Qualifications

• Experience with accounts payable systems (minimum 6 months).
• Solid understanding of purchasing processes and supplier coding.
• Strong attention to detail and ability to challenge non-compliance.
• Experience using Oracle or Oracle Fusion.
• Knowledge of Construction Industry Scheme (CIS).
• Knowledge of CEMAR.

Responsibilities

• Manage Oracle work queue and raise accurate Purchase Orders on time.
• Review requisition coding and convert to PO with accuracy.
• Review quotes to ensure value for money and detail.
• Raise Task Orders on CEMAR for client-funded work when needed.
• Ensure POs are issued only to approved, compliant suppliers and flag breaches.
• Assist with processing site orders for stationery, IT, PPE with proper approvals.
• Monitor team mailboxes and resolve requisition/approval queries.
• Advise colleagues on compliant procurement and coding practices.
• Collaborate with Operations and client representatives.

Skills

Accounts payable

Purchasing processes

Attention to detail

Oracle/Oracle Fusion

CIS

CEMAR

Tools

Oracle

CEMAR

Job description

Work Pattern: Hybrid | Two days a week in the office

Contract: FTC Until August 2027 (Possible Extension) | Full-Time Mon-Friday, 39 Hours Per Week

About us

GFSL delivers facilities management services across the Ministry of Justice and HMPPS estate, keeping sites safe, secure and running every day. Behind that operational work sits our Business Support Centre, and our Procure to Pay team is at the heart of it.

The role

As Purchase to pay Administrator, you'll make sure the right goods and services get to our sites, from the right suppliers, at the right price. You'll raise Purchase Orders on Oracle, raise Task Orders for client funded work on CEMAR, and process site requests through our direct ordering portals. You'll also act as our procurement gatekeeper, checking that every order is accurate, properly coded, compliant and good value for money.

What you'll be doing

• Managing your own Oracle work queue, raising accurate Purchase Orders on time to support operations
• Checking requisition coding before conversion to a PO and correcting it where needed
• Reviewing quotes to make sure they're accurate, detailed and show value for money
• Making sure POs are only raised with approved, compliant suppliers, and escalating policy breaches to the Business Support Centre Manager and Supply Chain
• Identifying work outside GFSL's agreed scope and raising Task Orders on CEMAR
• Assessing whether work falls under the Construction Industry Scheme (CIS) and flagging it on Oracle
• Processing site orders for stationery, IT consumables, uniform and PPE through direct ordering portals, with the right approvals in place
• Monitoring team mailboxes daily and resolving queries with requisitioners and approvers
• Advising colleagues on compliant procurement, coding and Task Orders
• Working closely with Operations and client representatives (CAMs)

What we're looking for

• At least 6 months' experience using accounts payable systems
• Knowledge of purchasing processes
• Strong attention to detail and confidence challenging non-compliance
• Experience using Oracle or Oracle Fusion
• Working knowledge of the Construction Industry Scheme (CIS)
• Working knowledge of CEMAR

We'll also be looking for evidence of how you manage a quality service, deliver at pace and work well with others.

Our values

Pride In People. Do The Right Thing. One Team.

If you want a shorter version for Indeed or Total Jobs, or a couple of title variations to A/B test (for example "Purchase to Pay Administrator" or "Procurement Administrator"), I can put those together.

Benefits include:

• Free private GP access and Employee Assistance Programme
• 25 days annual leave plus bank holidays
• Financial reward schemes and retailer discounts
• A strong safety culture and commitment to diversity and inclusion

Pride In People

We're passionate about promoting greater diversity and creating a workplace and culture where all employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.

Future plans

GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers no sooner than August 2027.

Pride in People - Do the Right Thing - One Team