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NHS Jobs; Romsey; On-site; GBP 20,000 - 22,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking reliable reception staff to support day-to-day patient flow and admin duties. You will handle general enquiries, appointments, telephone calls, and maintain accurate records using computer systems. Training will cover NHS procedures, coding, and patient privacy.

Flexibility for full-time or part-time shifts across 0800-1830 is expected. Join a busy, patient‑facing team and contribute to a courteous, efficient practice environment while

Qualifications

• Strong communication and organisational skills.
• Ability to manage multiple tasks with accuracy.
• Experience in handling patient enquiries is desirable.

Responsibilities

• Provide a courteous reception service to patients and visitors.
• Handle general enquiries and explain NHS procedures.
• Book, amend and update appointments and referrals.
• Take messages, direct calls and support duty doctor as needed.
• Maintain accurate patient records and data entry.

Skills

Customer service

Communication

Phone handling

Data entry

Education

GCSE or equivalent

Tools

Computer systems

Medical records software

Job description

Hampshire Hospitals NHS Foundation Trust

Full time and Part time hours available between 0800-1830 - days to be confirmed Ensure an effective and efficient reception service is provided to patients and other visitors to the Practice. Deal with all general enquiries, explain procedures and make new and follow-up appointments. Using your own judgement and communication skills, ensure that patients with no prior appointment but who need an urgent consultation are seen in a logical and non-disruptive manner. Explain Practice arrangements and formal NHS requirements to new patients and those seeking temporary/emergency cover and ensure procedures and paperwork are completed. Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and prompt delivery to the most appropriate person. When necessary, enter requests for home visits to the computer, ensuring careful recording of all relevant details and where necessary, refer to the Duty Doctor. Refer repeat prescription requests on to the prescription clerks. When necessary, file completed prescriptions accurately, hand to patients ensuring correct. Advise patients of relevant charges for private (non General Medical Services) services, accept payment, and issue receipts/invoices for same when necessary. Enter patient information on to the computer as required. Maintain a thorough knowledge of all Practice procedures. Email and photocopy as required. Open post and distribute as required. Scan and code documents as appropriate, ensuring complete accuracy, when required Be able to cover all reception positions. Maintain a working knowledge of unfamiliar tasks. Ensure all administrative tasks are completed accurately and thoroughly change of address forms, requests for medical information, certificate requests etc. Accurately add the necessary coding to the computer. Have a working knowledge of the telephone system, during and after hours. Have a knowledge of opening up premises at the start of the day when first to arrive, deactivate alarms and make all necessary preparations to receive patients. When last to leave at the end of the day, ensure that the building is totally secured, internal lights are off and the alarm activated. Clear rooms, communal areas and ensure the kitchen and waiting room is kept clean and tidy. Undertake any other additional duties appropriate to the post, as requested by the Partners or the Practice Manager. Ensure a good working knowledge of use of the computer, coding, information gathering and data input. Maintain and develop this knowledge and ask for help if required. Provide cover to ensure the smooth running of the Practice and to support the rest of the team