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The Recruitment Co; Newtownards; On-site; GBP 21,000 - 25,000; Full time

Job summary

The Recruitment Co in Newtownards, Northern Ireland, has a vacancy for a Higher Clerical Officer (Band 3) within our busy administrative team. This role requires strong clerical, typing and customer service skills in a fast-paced public sector environment. Working pattern: Monday to Friday, 9:00am–5:00pm.

You will manage bookings, reception cover, data entry in Microsoft Office, and filing. The ideal candidate is highly organised, detail-focused and capable of working independently or as part of

Qualifications

• Previous administrative or clerical experience in a busy office environment.
• Excellent typing and IT skills.
• Strong organisational skills with the ability to manage competing priorities.
• Good communication and interpersonal skills.
• Ability to work effectively as part of a team and independently.

Responsibilities

• Booking and sending appointments to patients and service users.
• Providing reception cover and acting as the first point of contact for visitors and telephone enquiries.
• Typing correspondence, reports and other administrative documents.
• Photocopying, scanning and distributing documents as required.
• Logging and processing referrals accurately and within required timescales.
• Updating information systems and maintaining waiting lists.
• Electronic filing and records management.
• Ensuring all administrative tasks are completed accurately and efficiently.
• Undertaking any other duties appropriate to the banding and role.

Skills

Typing

Customer service

Microsoft Office

Organisational skills

Communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Working Pattern: Monday to Friday, 9:00am - 5:00pm

Band: 3

We are currently seeking a highly organised and motivated

Higher Clerical Officer (Band 3) to join our busy administrative team. This is an excellent opportunity for an individual with strong clerical, typing and customer service skills who can work effectively in a fast-paced environment.

Key Duties and Responsibilities:

• Booking and sending appointments to patients and service users.
• Providing reception cover and acting as the first point of contact for visitors and telephone enquiries.
• Typing correspondence, reports and other administrative documents.
• Photocopying, scanning and distributing documents as required.
• Logging and processing referrals accurately and within required timescales.
• Updating information systems and maintaining waiting lists.
• Electronic filing and records management.
• Ensuring all administrative tasks are completed accurately and efficiently.
• Undertaking any other duties appropriate to the banding and role.
• Previous administrative or clerical experience in a busy office environment.
• Excellent typing and IT skills.
• Strong organisational skills with the ability to manage competing priorities.
• Good communication and interpersonal skills.
• Ability to work effectively as part of a team and independently.
• Experience of using Microsoft Office applications, including Word, Excel and Outlook.
• Experience of using

Encompass would be advantageous.

• Previous experience within a healthcare or public sector setting.