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Kuehne + Nagel; Birmingham; On-site; GBP 26,000 - 32,000; Full time

Job summary

Kuehne + Nagel is seeking a Sea Logistics Admin Intermodal Specialist on a 9-month contract in the United Kingdom. You will manage intermodal container movements, releases, and documentation, coordinating with carriers, suppliers, branches, and customers to keep operations efficient and delays minimized.

The role requires strong administrative skills, attention to detail, and the ability to prioritise in a fast-paced environment.

Qualifications

• Experience in sea logistics administration and intermodal operations.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks in a fast-paced environment.
• Excellent written and spoken English for internal/external communications.
• Proactive approach to identify and escalate potential issues.
• Solid problem-solving abilities and customer-focused mindset.

Responsibilities

• Proactively manage daily communications with carriers and suppliers who do not have TOPS Web access, ensuring accuracy and timeliness.
• Ensure containers planned within the next 24 hours are released, maintaining at least a 48-hour planning horizon.
• Coordinate required releases including port PINs, badges, storage depots, and railheads with suppliers.
• Identify and escalate release issues through QA processes with planners and branch teams.
• Monitor incoming emails and ensure stakeholders receive timely, professional responses.
• Support customer service by responding to queries and following up on operational issues.
• Collect missing PODs for customers and branches when required.
• Help gather missing ATA information and ensure TOPS is updated with accurate data.

Skills

Organisational skills

Prioritisation

Proactive approach

Communication skills

Problem solving

Customer service mindset

Logistics systems experience

Tools

TOPS/TOPS Web

Job description

Are you organised, proactive, and experienced in logistics administration? Do you enjoy working in a fast-paced environment where attention to detail and effective communication make a real difference?We are looking for a Sea Logistics Admin Intermodal Specialist to join our team on a 9-month contract. In this role, you will play an important part in ensuring the smooth and timely movement of containers across ports, railheads, storage depots, and other intermodal locations.Working closely with planners, carriers, suppliers, branches, and customers, you will help ensure that all necessary releases, documentation, and shipment information are in place to keep operations running efficiently and minimise the risk of delays.

How you create impact

• Proactively manage daily communications with carriers and suppliers who do not have access to TOPS Web, ensuring relevant information is shared accurately and on time.
• Ensure all containers planned within the next 24 hours are correctly released, with the aim of maintaining a minimum 48-hour planning horizon to mitigate potential delivery risks.
• Manage and coordinate the required releases, including port PINs, port badges/Destin8, storage depots, and railheads, ensuring suppliers have valid and available information.
• Identify and escalation release issues promptly through the appropriate QA processes, working closely with planners and branch teams to resolve potential shipment risks.
• Monitor incoming emails proactively, ensuring important information reaches the right colleagues and that internal and external stakeholders receive timely, professional responses.
• Support excellent customer service by responding to queries and following up on operational issues efficiently.
• Obtain and provide missing Proofs of Delivery (PODs) for customers and branches when required.
• Support the collection of missing Actual Time of Arrival (ATA) information and ensure TOPS is updated with accurate data.

What we would like you to bring

• Previous experience in sea logistics.
• Strong administrative and organisational skills, with excellent attention to detail.
• The ability to prioritise tasks effectively and work confidently in a fast-paced environment.
• A proactive approach, with the confidence to identify potential issues and take action before they impact operations.
• Strong communication skills and the ability to build effective working relationships with colleagues, carriers, suppliers, and customers.
• Good problem-solving skills and the ability to elevate issues appropriately when required.
• Experience working with logistics systems, transport management systems or similar operational platforms; knowledge of TOPS/TOPS Web would be an advantage.
• A strong customer-service mindset and a commitment to maintaining accurate, timely, and high‑quality information.

What's in it for you

This is an excellent opportunity to join a dynamic sea logistics environment and gain valuable experience across intermodal operations. You will have the opportunity to work closely with a wide range of internal and external stakeholders while developing your knowledge of container releases, ports, rail, storage, and transport operations. As part of a collaborative team, you will have the opportunity to make a visible contribution to operational performance and customer satisfaction while building your experience within the logistics industry.