Quality & Safety Administrator

Sirona Care & Health; Yate; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

NHS Pension Scheme

27+ days annual leave

Agenda for Change pay scale

Job summary

Sirona care & health, England's largest provider of adult and children community services, invites applications for an administrative and governance support role in Bristol, North Somerset or South Gloucestershire. You will coordinate meetings, prepare agendas and papers, and support senior leaders across the Quality & Safety Directorate.

The role emphasises improving administrative processes, information management and consistency across governance arrangements, with a focus on digital systems

Qualifications

• Provide high-quality administrative and governance support to the Quality & Safety Directorate.
• Coordinate administrative processes, meetings, agendas and papers.
• Support day-to-day governance, reporting and action tracking; ensure timely follow-up.

Responsibilities

• Coordinate governance meetings, agendas, papers and actions.
• Maintain documentation, reporting requirements and timely follow-up.
• Develop standardized administrative processes across the directorate and improve information management.
• Provide day-to-day guidance and support to the Band 3 Administrator.

Skills

Administrative coordination

Governance support

Meeting coordination

Microsoft 365 (Teams/SharePoint)

Tools

Microsoft Teams

SharePoint

MS Office

Job description

The post holder will provide a high-quality, proactive administrative and business support service to the Quality & Safety Directorate, contributing to the effective coordination of governance, assurance, programme and service improvement activities, that contribute to the delivery of safe, effective and high-quality care

Working under the direction of the Programme and Administration Lead, the post holder will take responsibility for coordinating agreed administrative processes, supporting senior leaders and managers, and ensuring the timely preparation, maintenance and follow-up of meetings, documentation, reporting requirements and associated actions.

The post holder will contribute to the development and implementation of consistent, effective administrative systems and ways of working across the directorate, identifying opportunities to improve efficiency, coordination and information management., The postholder will provide comprehensive administrative, organisational and governance support to the Quality & Safety Directorate, ensuring the effective coordination of day-to-day activities, meetings, reporting requirements and key priorities.A key aspect of the role will be supporting the coordination and administration of governance meetings and associated processes, including forward planning, preparation of agendas and papers, accurate record keeping, action tracking and timely follow-up.The role will support the implementation and embedding of the Clinical Governance Framework, working collaboratively with colleagues to develop standardised administrative processes, improve information management and strengthen consistency across governance arrangements.The postholder will also contribute to the wider review and improvement of administrative services, identifying opportunities to streamline processes, reduce duplication and make better use of digital systems, including Microsoft
365, Teams and SharePoint. This will support the development of a more efficient, resilient and sustainable administrative function.The postholder will provide day-to-day guidance, coordination and operational support to the Band 3 Administrator, including prioritisation of workloads, allocation of agreed tasks, induction and development, and facilitating cross-cover where appropriate.

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Benefits

• Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits you'll receive.

We welcome and encourage all applicants.

We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce.

We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong.

We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.