Quality Administrator

Nissha Medical Technologies; Paignton; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

BUPA

Medicash

4% employer pension contribution

25 days annual leave plus bank hols

Professional development opportunities

Job summary

Nissha Medical Technologies is recruiting a Quality Administrator for a 6-month, full-time, on-site role in Paignton. You will support the Quality Department with admin duties, manage quality records, audits and document control, and maintain accurate databases and trackers.

Proficiency with MS Office, strong attention to detail and organisational skills are essential. Your work will span filing, reporting, and coordinating with internal teams and external parties to ensure compliance and

Qualifications

• Previous experience in an administrative, data-entry or document-control role.
• Experience supporting a Quality function in a manufacturing environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and a high level of accuracy in data entry and record keeping.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities.
• Ability to work independently, use initiative and prioritise workload effectively.
• Strong written and verbal communication skills.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Support the Quality Department with general administrative duties.
• Scan, file, archive and retrieve quality documentation and records.
• Maintain electronic and paper-based filing systems in accordance with document control procedures.
• Enter and update information accurately in quality databases, trackers and spreadsheets.
• Prepare meeting notes, reports and other quality documentation as required.
• Help prepare and organise quality records for internal and external audits.
• Check that documentation is complete, current and controlled in accordance with company procedures.
• Support document revision, distribution and archiving activities.
• Monitor quality inboxes and direct enquiries to the appropriate team member.
• Generate routine reports and maintain trackers using Microsoft Excel.
• Assist with coordinating services delivered by external parties managed by the Quality Department.
• Support continuous improvement projects and departmental initiatives.
• Maintain the confidentiality of sensitive company and employee information.
• Complete additional administrative duties required to support departmental objectives.

Skills

Administrative experience

Data entry

Document control

Attention to detail

Organisational skills

Communication skills

Tools

Microsoft Office

Quality management systems

Job description

Quality Administrator

Reports to Quality Manager

About Nissha Medical Technologies

Nissha Medical Technologies (NMT) is a global Contract Development and Manufacturing Organization (CDMO) where people, purpose, and technology come together to advance healthcare. Headquartered in the United States, NMT is the medical devices business unit and a wholly owned subsidiary of Nissha Co., Ltd., a publicly traded Japanese company based in Kyoto, Japan (TSE: 7915).

Job Description

Quality Administrator

Quality Department | Reports to Quality Manager

About Nissha Medical Technologies

Nissha Medical Technologies (NMT) is a global Contract Development and Manufacturing Organization (CDMO) where people, purpose, and technology come together to advance healthcare. Headquartered in the United States, NMT is the medical devices business unit and a wholly owned subsidiary of Nissha Co., Ltd., a publicly traded Japanese company based in Kyoto, Japan (TSE: 7915). Across our global organization, our teams collaborate to design and manufacture innovative medical devices and solutions that make a real difference in patients' lives. We partner closely with our customers to solve complex challenges, move ideas forward, and support products from concept through commercialization. Our work spans patient monitoring, surgical and interventional solutions, precision components, and emerging technologies, all grounded in a strong culture of quality, accountability, and continuous improvement. At Nissha Medical Technologies, we believe our success is driven by our people. We foster an environment where curiosity is encouraged, teamwork is valued, and individuals are empowered to grow their skills and careers. If you're motivated by meaningful work, collaboration, and the opportunity to help shape the future of healthcare, you'll find a place to belong at NMT.

What You Will Do

• Support the Quality Department with general administrative duties.
• Scan, file, archive and retrieve quality documentation and records.
• Maintain electronic and paper-based filing systems in accordance with document control procedures.
• Enter and update information accurately in quality databases, trackers and spreadsheets.
• Prepare meeting notes, reports and other quality documentation as required.
• Help prepare and organise quality records for internal and external audits.
• Check that documentation is complete, current and controlled in accordance with company procedures.
• Support document revision, distribution and archiving activities.
• Monitor quality inboxes and direct enquiries to the appropriate team member.
• Generate routine reports and maintain trackers using Microsoft Excel.
• Assist with coordinating services delivered by external parties managed by the Quality Department.
• Support continuous improvement projects and departmental initiatives.
• Maintain the confidentiality of sensitive company and employee information.
• Complete additional administrative duties required to support departmental objectives.

What You Bring

Core Qualifications

• Previous experience in an administrative, data-entry or document-control role.
• Experience supporting a Quality function in a manufacturing environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and a high level of accuracy in data entry and record keeping.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities.
• Ability to work independently, use initiative and prioritise workload effectively.
• Strong written and verbal communication skills .
• Ability to adapt to changing priorities in a fast-paced environment.

Preferred Qualifications

• Experience in a regulated industry, such as medical devices, pharmaceuticals, food manufacturing or healthcare.
• Understanding of document control processes and quality management systems.
• Previous experience supporting audits or compliance activities.

Professional Traits We Value

• Highly organised , thorough and dependable.
• Collaborative and able to work effectively across departments.
• Professional, approachable and willing to learn new systems and processes.
• Confident in identifying and challenging inaccuracies so that compliance standards are maintained.
• Practical problem-solving skills and a continuous-improvement mindset.

Working Environment

This is a 6 month fixed term contract, full-time, on-site position working 37.5 hours per week. This role is primarily based in an office environment, with occasional work in production areas where machine noise may be present. The position involves regular use of computers and quality records, including sustained attention to detail and repetitive hand and finger movements. Required safety training, site procedures and personal protective equipment must be followed when entering production areas.

Compensation & Benefits

The expected salary range for this position is £25,000 - £26,000 Pro Rata for 6 months. Actual compensation will be determined based on experience, skills, qualifications, and geographic location. In addition, Nissha Medical Technologies offers a competitive total rewards package including BUPA, Medicash, 4% employer pension contribution, 25 days annual leave plus bank holidays, and professional development opportunities.

Equal Opportunity Statement

Nissha Medical Technologies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on any protected status under applicable law.