Quality Admin & Data Specialist

VanRath; Belfast City District; On-site; GBP 23,000 - 29,000; Full time

Job summary

VanRath are recruiting a Quality Administrator to join a growing team in Belfast. This office-based role offers a Monday to Friday 9:00 AM–5:00 PM schedule with a £26,000 salary.

You will provide general administrative support to the Quality team, maintain testing schedules, input results into the database, manage invoices and purchase orders, and assist with monthly reporting for internal stakeholders.

Qualifications

• Previous administrative or coordination experience
• Strong attention to detail and organisational skills
• Confident working with databases and spreadsheets
• Good Microsoft Office skills, particularly Excel
• Experience processing invoices, purchase orders or financial administration
• Ability to input and maintain data accurately
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional communication with internal teams, suppliers and customers
• Experience in Quality, Technical, Laboratory or manufacturing environment advantageous

Responsibilities

• Provide general administrative support to the Quality team
• Maintain and update testing schedules and associated records
• Input external test results into the relevant database
• Ensure information is accurately recorded and maintained
• Distribute test results and reports to relevant internal departments, Nutritionists and customers
• Compile monthly spreadsheets, reports and supporting documentation
• Maintain accurate electronic filing systems
• Support the processing and administration of invoices from external laboratories
• Generate purchase order numbers and enter invoices onto the relevant system
• Liaise with external laboratories regarding testing, invoices and sample information
• Assist with compiling information for monthly meetings and management reporting

Skills

Administrative experience

Attention to detail

Organisational skills

Excel

Data entry

Communication skills

Multitasking

Professional communication

Quality/Technical environment

Tools

Excel

Databases

Spreadsheets

Job description

VanRath are recruiting a Quality Administrator to join a growing team in Belfast. This office-based role offers a Monday to Friday 9:00 AM–5:00 PM schedule with a £26,000 salary.

You will provide general administrative support to the Quality team, maintain testing schedules, input results into the database, manage invoices and purchase orders, and assist with monthly reporting for internal stakeholders.