Purchasing & Production Co-ordinator

PERRY ELLIS EUROPE RETAIL LIMITED; Rivenhall; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

24 days holiday

Brand discounts

Job summary

Perry Ellis Europe is seeking an experienced Sourcing & Purchasing professional to ensure on-time delivery and accurate order management across European brands. The role emphasizes raising purchase orders, monitoring supply chains, and maintaining strong vendor relations to protect margins and delivery dates.

The successful candidate will coordinate with global offices, logistics, and sales teams, travel between offices as needed, and uphold compliance with labeling and SOPs while using Excel

Qualifications

• Approximately 2 years of supply chain experience in apparel.
• Proficient with Microsoft Excel and Google Sheets.
• Excellent organizational skills with high attention to detail.
• Able to multitask, prioritize, and input data quickly.
• Proactive problem-solving and strong communication.
• Team player with good interpersonal skills.
• Willingness to travel between offices as needed.

Responsibilities

• Issue purchase orders for wholesale stock, stores, and e-commerce.
• Ensure packaging and labeling compliance per customer instructions.
• Maintain daily communication with global offices, agents, and suppliers.
• Lead weekly vendor calls to discuss production issues and improvements.
• Host weekly critical path meetings to monitor open POs and schedules.
• Coordinate logistics to ship goods on time at best price.
• Collaborate with Sales and Customer Service to align on orders.
• Attend biweekly shipping meetings to hit monthly sales targets.
• Enter data across purchasing systems accurately.
• Update supplier manuals and Brand SOPs.
• Support projects and ad hoc duties for Sourcing & Purchasing Manager.

Skills

Supply chain exp

Multitasking

Attention to detail

Communication

Travel flexibility

Tools

Microsoft Excel

Google Sheets

Job description

Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly-owned subsidiaries owns and licenses nationally and internationally recognized brands including: Perry Ellis®, Original Penguin® by Munsingwear®, Laundry by Shelli Segal®, Rafaella®, Cubavera®, Ben Hogan®, Savane®, Grand Slam®, John Henry®, Manhattan®, Axist®, Jantzen® and Farah®. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike® and Jag® for swimwear, and Callaway®, PGA TOUR®, and Jack Nicklaus® for golf apparel.

Reporting To: Sourcing & Purchasing Manager

Role Summary

The primary purpose of this role is to ensure on-time delivery that meets customer requirements across Perry Ellis European brands. You will be responsible for raising purchase orders and closely monitoring supply chain processes to guarantee goods are delivered accurately, on schedule, and within margin. This role requires exceptional multitasking abilities, a high level of organization, and meticulous attention to detail.

Key Responsibilities

Purchasing & Production

• Order Management: Issue purchase orders for wholesale stock, retail stores, e-commerce sites, and customer special make-up orders after buys have taken place.
• Compliance: Understand various packaging methods requested by customers and ensure suppliers strictly adhere to labeling instructions.
• Global Communication: Maintain daily communication with global offices, agents, suppliers, and factories during production to resolve issues swiftly, minimize business impact, and safeguard delivery dates.
• Vendor Management: Manage weekly calls with vendors to discuss production issues, accelerate processes where needed, and identify opportunities for improvement.

Cross-Functional Collaboration

• Critical Path: Lead weekly critical path meetings with internal teams regarding open POs to identify any issues that may impact delivery timelines.
• Logistics Coordination: Work with the Logistics and Warehouse teams to ensure goods ship on time using the optimal transit method at the best price.
• Sales & Service Alignment: Partner with Sales, Planning, and Customer Service to ensure customer needs are met and monitor sales to protect orders from oversold stock or late deliveries.
• Shipping Meetings: Participate in biweekly shipping meetings with Planning, Customer Service, Logistics, and Warehouse teams to ensure monthly sales targets are achieved.

Administration & Systems

• Systems Operations: Understand current IT systems and ensure they are operated and maintained efficiently. Enter data quickly and accurately across multiple internal purchasing management systems.
• Documentation: Update and maintain supplier manuals, Brand SOPs, and other essential business documents.
• Project Support & Ad Hoc Duties: Assist the Sourcing & Purchasing Manager and the wider team on key projects. Handle tasks such as ordering customer tickets, arranging shipments to factories, and approving non-merchandise invoices.

Knowledge & Qualifications

• Experience: Approximately 2 years of Supply Chain experience in the apparel industry, specifically working with European, Far East, and Indian FOB production.
• Technical Proficiency: Highly proficient in Microsoft Excel and Google Sheets.
• Organizational Skills: Exceptional organizational abilities with a keen attention to detail.
• Work Style: Proven ability to multitask, prioritize workloads, and accurately input data at speed.
• Problem Solving: A proactive approach with a strong drive to provide solutions to challenges.
• Interpersonal Skills: An enthusiastic, well-motivated team player with excellent communication skills.
• Flexibility: Willingness to travel between offices to liaise with cross-functional teams as required.

Salary and Benefits

• 24 days holiday per year (pro-rata) plus bank holidays.
• Generous discounts on our brands.

Perry Ellis Europe is committed to Diversity, Equity and Inclusion as a workplace principle and as a means to help measure both performance of existing colleagues and the suitability of prospective employees. Diversity is understanding that each person is unique, equity means offering rights and opportunities fairly, and inclusion is an extension of equality and diversity. We welcome applicants from people of all identities and backgrounds. If you require any adjustments for your application or interview please contact the HR team on [e-mail].