Purchasing Executive

Willis Global; Hounslow; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Free on-site parking

26 days annual leave

Pension 5% employee and 10% Employer

Employee Assistance Programme

Job summary

Willis Global, an award-winning aviation organisation near Heathrow, seeks a Purchasing Executive to join its team. Reporting to the Trading Manager, you will support purchasing and sales across designated product lines, manage inventory levels, and help maximise profitability of the portfolio.

Key duties include preparing inquiries, setting competitive pricing, sourcing aircraft parts, coordinating with sales and logistics, expediting orders, and maintaining supplier relationships.

Qualifications

• Experience in purchasing, sales or administrative roles.
• Aviation industry experience is helpful but not required.
• Strong written and verbal communication skills.
• Ability to travel internationally.

Responsibilities

• Prepare customer inquiries and provide quality responses.
• Establish competitive pricing for customer inquiries.
• Identify and purchase quality material for various aircraft and engine types.
• Coordinate with the sales team to support opportunities.
• Liaise with logistics to organize shipments, POs and repair orders.
• Identify new opportunities to grow the portfolio.
• Ensure internal and external satisfaction with procurement activities.
• Travel within the UK and internationally as required.
• Manage the purchasing process from sourcing to delivery, including supplier communications and expediting.
• Maintain supplier relationships and ensure contract, technical, quality and delivery requirements are met.
• Monitor and update orders in the internal system (pricing, delivery dates, quantities).
• Apply sourcing policies and strategies to day-to-day procurement challenges.
• Collaborate with internal stakeholders to resolve procurement issues.

Skills

Strong communication

Problem solving

Self-motivated

Ability to travel internationally

Organizational skills

Tools

Microsoft Office

Job description

Our client, an award-winning aviation organisation, known for delivering high-quality support solutions to customers worldwide, offering expertise across aviation parts, technical services, digital solutions, and government-related programmes are looking for a Purchasing Executive to join their team based in Heathrow.

On Offer:

• Opportunity to join an award-winning global player in the Aviation industry
• Salary C. £35k DOE
• Hours of Work: Monday to Friday 8:30am – 5:30pm
• 26 days annual leave (25 contractual and 1 floating day) plus 8 UK bank holidays
• Pension 5% employee and 10% Employer (after probation).
• Employee Assistance Programme, free on-site parking and more benefits on the way.

Main Purpose of the Purchasing Executive

Reporting to the Trading Manager, the Purchasing Representative will play a key role in supporting the purchasing and sales functions across designated product lines. The role is responsible for carrying out a wide range of activities that contribute to the effective management and performance of the product portfolio. This includes maintaining appropriate inventory levels and product mix, while ensuring operational efficiency and maximising the overall profitability of the product line.

Key Responsibilities of the Purchasing Executive

• Prepare customer inquiries and provide quality responses.
• Establish competitive pricing levels for customer inquiries
• Identify and purchase quality material relative to various supported aircraft and engine types.
• Co-ordinate and communicate with the sales force to secure and support individual sales opportunities.
• Liaise with the appropriate personnel within the logistics chain to organize and expedite inventory shipments, purchase orders, and repair orders
• Identify new opportunities.
• Ensure overall satisfaction, both internally and externally
• As business needs dictate, the postholder may be required to undertake additional duties of a level commensurate with their existing responsibility.
• As business needs dictate, the postholder will be required to travel both within the UK and internationally.
• Manage the purchasing process from sourcing, purchase order placement through delivery, including PO follow-up, supplier communication, expediting, and resolution of delivery, quality, commercial, and schedule-related queries.
• Maintain effective supplier relationships and serve as a key point of contact, ensuring suppliers understand and meet contractual, technical, quality, and delivery requirements of the business.
• Monitor and manage purchase orders within the internal system, ensuring information is accurate and current, including pricing, delivery dates, quantities, and other relevant order details.
• Apply sourcing policies, procedures, and strategies while using sound judgment to address day-to-day procurement challenges and changing business requirements.
• Utilize analytical thinking and working knowledge of procurement practices to evaluate issues, identify root causes, and develop practical solutions that support cost, quality, delivery, and operational objectives.
• Collaborate with internal stakeholders, including product lines, quality, legal, technical and sales and other functional teams, to resolve supplier and procurement-related issues and support asset and piece-part acquisition process.

To be Considered for the Purchasing Executive

• Proficient with Microsoft Office (Excel, Word, PowerPoint)
• Experience in Purchasing, Sales and/or administrative role (s)
• Experience within the Aviation industry helpful but not essential
• Strong Communication skills (Written and Verbal)
• Problem solving skills and Ability to prioritize tasks according to value and urgency.
• Self-motivated
• Ability to travel internationally
• Core Competencies for the business; accountability, adaptability, managing relationships, strategic management, continuous learning, ability to work in a non-discriminatory manner