Purchasing Coordinator - Invoicing and Logistics

ZipRecruiter; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A fast-expanding restaurant group seeks an FF&E Purchasing Coordinator for their London office. This role involves managing invoicing, logistics, and procurement across exciting projects worldwide. Ideal candidates will have 3+ years in purchasing or admin within the interiors sector, excel in communication, and demonstrate strong analytical abilities.

Qualifications

• 3+ years of experience in Purchasing, Finance or Admin in Interiors/Design sector.

Responsibilities

• Raising and managing purchase orders and invoicing.
• Organising all global shipping and logistics.
• Maintaining FF&E schedules and project spends.

Skills

Excel

Microsoft Office

Google Documents

Adobe Photoshop

Adobe InDesign

Job description

Job Description

This fast expanding, successful and super-cool restaurant group are looking for an FF&E Purchasing Coordinator to join their busy team and manage all the Invoicing and Logistics across projects throughout the EU, UK, Middle East and US. This is an opportunity to work on iconic and bespoke projects with involvement from concept through to completion and an exciting time to be part of the success of the company.

Experience :

3+ years of experience in either Purchasing, Finance or Admin in the Interiors or Design sector. Please note, this is a purely administrative role and not a designer or creative role.

Responsibilities :

Ordering - Invoicing - Logistics

• Raising and managing purchase orders and invoicing, liaising with Suppliers, Designers and the Finance team
• Accurately and maintaining all FF&E schedules on a daily basis
• Reporting FF&E spend to Associate
• Organise all global shipping and logistics to include the creation of all documents and import /export procedures
• Reconciling all project spends with the finance team
• Saving and recording all FF&E certification including any relevant CE or FR documents
• Assisting in any existing restaurants' embellishment requirements where needed
• Purchasing UK studio office supplies, helping with IT set ups for new designers joining the team
• Maintaining the Studio office and UK storage facility, keeping it tidy and recording/updating the inventory.

Skills :

High proficiency in Excel, Microsoft Office and Google Documents. Basic Adobe Photoshop & InDesign desirable.

Abilities :

- Good knowledge of procurement and logistics process

- Work well under pressure and to deadlines

- Detail driven and strong analytical thinking

- Pragmatic with good problem-solving skills

- Level headed with a professional attitude

- Excellent communication and negotiation skills

- Good initiative as well as an ability to follow instructions

This is a very busy role which will suit somebody who is hard working, diligent, accurate and good with numbers and people! You will be working as part of a friendly and collaborative team within a unique and exciting company where your input will be valued and welcome.

Start date: ASAP

Location: Soho, London + travelling to their restaurants required