Purchasing Coordinator

TSG; Newcastle upon Tyne; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Purchasing Coordinator to enhance procurement efficiency for IT equipment. This role is pivotal in ensuring smooth operations by managing sales orders, generating purchase orders, and liaising with suppliers. The ideal candidate will possess strong analytical, negotiation, and communication skills, alongside a keen attention to detail. The company prides itself on its commitment to employee success and offers a dynamic work environment with opportunities for growth and development. If you are passionate about procurement and want to make a significant impact, this is the perfect opportunity for you.

Benefits

25 days annual leave + public holidays

Employee benefits trust

Company bonus scheme

Life assurance 4 x Salary

Contributory pension scheme

Healthcare and cash plan

Electric vehicle salary sacrifice scheme

Cycle to work scheme

Employee assistance programme

Discounted gym membership

Qualifications

• Proven experience in a Purchasing Coordinator or similar procurement role.
• Proficiency in procurement software and Microsoft Office Suite, particularly Excel.

Responsibilities

• Review sales orders focusing on specifications, quantities, and pricing.
• Generate purchase orders and maintain data integrity in the system.
• Serve as the primary contact for order inquiries and discrepancies.

Skills

Procurement experience

Analytical skills

Negotiation skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Teamwork

Adaptability

Education

Experience in procurement

Familiarity with IT equipment

Tools

Procurement software

Microsoft Office Suite

Excel

Job description

About the role;

As a Purchasing Coordinator you will be working closely with the logistics team to ensure efficient procurement of IT equipment and supplies to our clients, contributing to project and operational success. This role will be based full time at our Head Office in Team Valley.

Who are we?

TSG (Technology Services Group) are a Managed IT Services provider supporting businesses UK wide with their technology solutions. As a Microsoft Partner we are committed to delivering excellence for our customers alongside investing in our colleagues to provide them with the knowledge and tools required to deliver great results.

TSG are one of the few Microsoft Partners in the UK who hold all six Microsoft designations, and one of the only partners who specialise in mid-market. Our commitment to excellence for our customers and employees is backed by our consistent world class NPS score of +80 and our recent accreditation as a ‘Great Place to Work’ in addition to being placed on the ‘2024 UK’s Best Workplaces in Tech’ list. Our guiding principles of Team TSG, Service Excellence and Shared growth are at the heart of everything we do.

Why should I work for TSG?

• Employee ownership – as a growing business we want to ensure that everybody who contributes towards our success, shares in our success. High performing members of Team TSG are entered into an employee benefits trust (EBT). The EBT is the single largest beneficiary within TSG meaning employees will share the benefits of the proceeds, driving a high performing culture with long term value and mutually beneficial outcomes
• Our open and honest culture where feedback is taken on-board and acted upon
• Our social events – annual all expenses paid ‘TSG Festival’ and team building funds
• Two paid CSR days per annum that you can use to support the community
• Giving something back – the ‘TSG Foundation’ established in November 2022 has so far donated over £160,000 to support nominated businesses and charities
• Our responsibility to the environment as we work towards net carbon zero
• Flexible working opportunities including home working and hybrid options
• Annual salary benchmarking
• Excellent progression opportunities, training and support, including recognised qualifications

Job responsibilities will include, but are not limited to;

• Review incoming sales orders, focusing on product specifications, quantities, pricing, and delivery instructions
• Address order-related queries or discrepancies promptly
• Enter sales orders into the system, maintaining data integrity and adhering to validation rules and standards
• Generate purchase orders based on sales order specifications and internal procurement policies
• Place orders with suppliers via email or relevant portals
• Seek opportunities for cost reduction and efficiency improvements by evaluating potential suppliers based on product quality, pricing, delivery reliability, financial stability, and reputation
• Resolve purchase order-related issues or discrepancies
• Serve as the primary contact for internal teams and external stakeholders regarding order inquiries and discrepancies
• Maintain clear and consistent communication providing regular updates
• Provide training and guidance to teams where required

Knowledge, Skills & Experience;

• Proven experience in a Purchasing Coordinator or similar procurement role, preferably within IT
• Proficiency in procurement software and Microsoft Office Suite, particularly Excel
• Familiarity with IT equipment and supplies would be desirable
• Knowledge of best practices in procurement and supply chain management
• Strong analytical, negotiation, and communication skills
• Exceptional attention to detail and organisational skills
• Ability to work effectively in a team
• Excellent problem-solving skills and a proactive approach
• Adaptability to changing priorities and meeting deadlines

Benefits;

• 25 days annual leave + public holidays, rising with length of service
• Employee benefits trust
• Company bonus scheme
• Life assurance 4 x Salary
• Contributory pension scheme at 4% matched
• Healthcare and cash plan
• Electric vehicle salary sacrifice scheme
• Cycle to work scheme
• Perkbox discounts
• Employee assistance programme
• Paid CSR Days
• Company sick pay and income protection cover
• Enhanced Maternity and Paternity pay
• Employee recognition scheme
• Eyecare vouchers
• Discounted gym membership
• Long service rewards

If this sounds like the role for you, please apply today to be considered.