Purchasing Assistant

Insignis Talent; Poole; Hybrid; GBP 27,000 - 30,000; Full time

Job summary

A leading company in Poole is seeking a Purchasing Assistant to enhance their supply chain team. The role involves supplier management, optimizing inventory levels, and contributing to performance metrics. Ideal candidates will possess strong communication skills, a background in manufacturing, and the ability to work under pressure. With a salary range between £27,000 and £30,000 per annum and a comprehensive benefits package, this is an excellent opportunity for professional growth in a collaborative work environment.

Benefits

25 Days Holiday plus bank holidays

Pension Contribution: 3% employee, 8% employer

Life Assurance – 4x annual salary

Private Medical Cover

Income Protection

Employee Assistance Programme

Qualifications

• Background in manufacturing/engineering type environments.
• Strong IT skills and familiarity with Microsoft Office.
• Clear communicator, confident to liaise with suppliers and teams.

Responsibilities

• Manage supplier relationships and drive improved performance.
• Maintain optimal inventory levels to meet customer expectations.
• Prepare RFQs and negotiate terms with suppliers.

Skills

Communication

Microsoft Office

Supplier relationship management

Inventory management

SAP

LEAN principles

Tools

SAP

Job description

Purchasing Assistant

Location: Poole, Dorset

Salary Package: £27,000-30,000 per annum

Role Type: Full-time, permanent

Hybrid Working: 3 Days onsite

Reporting to: Supply Chain Manager

Role Profile

A great opportunity has risen for a Purchasing Assistant to join their supply chain team. In this role, you will be responsible for delivering high-levels of performance by optimising inventory levels, effective supplier management and supporting our servicing teams to meet customer expectations.

Main Responsibilities

• Ensure system data is effectively maintained, re-order policies are appropriate and MRP demand signals are interpreted to support efficient management of required materials.
• Effectively manage supplier relationships driving improved supplier performance, including supplier visits within the UK and overseas
• Prepare Request for Quotations (RFQ’s) and negotiate terms with potential suppliers
• Maintain SAP workflow tasks accordingly
• Work with Planning team to maintain optimised inventory levels whilst maximising performance to customers.
• Request order confirmation from suppliers and ensure they meet requirements and terms
• Expedite orders with suppliers and coordinate issuing of delivery schedule priorities.
• Action Quality Rejects and Quality Investigation Reports in a timely manner by liaising with suppliers and the quality personnel
• Action goods receipt discrepancies and queries in a timely manner by liaising with suppliers and the goods-inwards personnel
• Action invoice discrepancies and queries in a timely manner by liaising with suppliers and the finance personnel
• Participate in negotiations, secure capacity and forecasting
• Support the Supply Management function to record and monitor KPI’s to optimise supply chain performance in support of spares and production requirements
• Communicate progress and escalate recurring issues to key stakeholders
• Support other team members with regards to escalation of progressing issues with suppliers
• Maintain safe working practises for self and others in accordance with the Company’s policy on Health and Safety

Development Responsibilities

• Monitor, record and issue supplier “On Time Delivery” performance and support with the creation of action plans for improvement for under achieving suppliers
• Keep management aware of the Strategic performance level by monitoring and reporting status.
• Support implementation of Supply Chain Strategy, develop and maintain purchasing tools in line with Corporate and business requirement.
• Implement where appropriate LEAN principles to improve efficiency in the supply chain areas of the business. A mix of direct support, training and coaching will be required to achieve this across the various departments.

Person Specification

• Competent Administrator
• Background in manufacturing/engineering type environments
• Clear communicator, confident to liaise with suppliers and internal teams
• Strong IT skills and familiarity with Microsoft Office
• Experience with SAP, beneficial
• Willing to learn new systems, processes
• Good can-do attitude, can work under pressure when needed

Working Hours

• 37.5 hours per week
• 08:00-16:45 (Monday-Thursday), 08:00-12:30 (Fridays)

Benefit Package

• 25 Days Holiday, plus bank holidays (32 total)
• Option to work or use holiday over the Christmas Period
• Pension Contribution; 3% employee, 8% employer
• Life Assurance – 4x annual salary
• Private Medical Cover
• Income Protection
• Employee Assistance Programme