Purchasing Assistant

AliveDx; City of Edinburgh; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Great Place to Work certified

Flexible working environment

Private medical cover

Life assurance

Additional annual leave

Cycle to work

Marketplace discounts

Job summary

AliveDx, based near Edinburgh, seeks a Purchasing Assistant to support the Procurement team in handling purchase orders, supplier data, and reporting. The role operates in a hybrid setup, balancing office and home working.

Key responsibilities include maintaining data accuracy in the MRP system, expediting orders, and producing procurement reports. You will collaborate with internal stakeholders and suppliers to ensure timely deliveries and adherence to commercial terms.

Qualifications

• Experience in a purchasing, procurement support, supply chain, or administrative role within a fast-paced environment.
• Experience working with ERP or MRP systems and managing purchase orders.
• Strong attention to detail with excellent data accuracy.

Responsibilities

• Raising and maintaining purchase orders within the TROPOS MRP system in line with approved requisitions.
• Maintaining accurate supplier and material master data, including pricing, lead times, minimum order quantities, and supplier information.
• Monitoring purchase order acknowledgements and delivery schedules, proactively expediting orders and escalating supply risks where required.
• Liaising with suppliers regarding order status, delivery updates, and routine commercial queries.
• Preparing procurement reports covering open orders, supplier delivery performance, inventory exposure, and purchase price variance (PPV).
• Supporting contract administration activities and developing an understanding of commercial terms, compliance requirements, and supplier agreements.
• Assisting with sourcing activities and supplier management initiatives alongside Operational and Strategic Sourcing Buyers.

Skills

ERP/MRP experience

Purchase orders

Data accuracy

Attention to detail

Organisational skills

Communication skills

MS Excel

MS PowerPoint

Education

HNC/HND or degree

Tools

TROPOS MRP system

Job description

At AliveDx, we empower diagnostic insights, transform patient care, and innovate for life. With over 30-years in in-vitro diagnostics, we put the health of patients first by creating innovative solutions designed for faster diagnostic results. Alba–– our blood bank reagents portfolio–– and MosaiQ®–– one of the first multiplexing and multimodality automated testing platforms––are designed to make labs more efficient and clinical decision-making more effective. Our journey started as Alba Bioscience, and later, Quotient. Today, as AliveDx, we innovate for life.

Purchasing Assistant

AliveDx is recruiting for a Purchasing Assistant to join the Procurement team based in near Edinburgh (EH26 0BF). The role is a full time, permanentposition working 37.5 hours per week with hybrid working available.

The Purchasing Assistant provides administrative and operational support to the Procurement team, ensuring the timely and accurate execution of purchasing activities. The role is responsible for maintaining procurement data, processing purchase orders, monitoring supplier deliveries and producing reports that support effective operational management. The Purchasing Assistant supports contract administration, communications with suppliers and internal stakeholders, sourcing activities and ensures data accuracy within the MRP system.

YOUR MISSION

Your main responsibilities will include:

• Raising and maintaining purchase orders within the TROPOS MRP system in line with approved requisitions.
• Maintaining accurate supplier and material master data, including pricing, lead times, minimum order quantities, and supplier information.
• Monitoring purchase order acknowledgements and delivery schedules, proactively expediting orders and escalating supply risks where required.
• Liaising with suppliers regarding order status, delivery updates, and routine commercial queries.
• Preparing procurement reports covering open orders, supplier delivery performance, inventory exposure, and purchase price variance (PPV).
• Supporting contract administration activities and developing an understanding of commercial terms, compliance requirements, and supplier agreements.
• Assisting with sourcing activities and supplier management initiatives alongside Operational and Strategic Sourcing Buyers.

YOUR COMPETENCIES

• HNC, HND, Degree-level education, or equivalent relevant experience.
• Experience in a purchasing, procurement support, supply chain, or administrative role within a fast-paced environment.
• Experience working with ERP or MRP systems and managing purchase orders.
• Strong attention to detail with excellent data accuracy
• Good working knowledge of Microsoft Excel, PowerPoint, and reporting tools.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills and confidence working with internal stakeholders and suppliers.
• A proactive attitude, willingness to learn, and commitment to continuous improvement.

WHAT WE OFFER

• A highly dynamic and growing environment.
• Great Place to Work certified Employer.
• An opportunity to live your passion for intrapreneurial mindset, where cultivating innovation and customer centricity are at the heart of everything we do.
• A flexible working environment where applicable and a range of core and flexible benefits ranging from private medical cover, life assurance, additional annual leave, cycle to work, technology, experience days and access to marketplace discounts.

AliveDx is an equal opportunity employer and welcomes applications from all qualified individuals regardless of nationality, sex, disability, region/belief, sexual orientation or age.

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on competences, performance and business needs.