Purchasing Administrator

Capula; Stone; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Pension

Life assurance policy

Lifestyle screening

Salary sacrifice programme

Mental health assistance programme

Cycle to work scheme

Professional memberships fees covered

Job summary

Capula, part of the Dalkia Group, seeks a Purchasing Administrator to manage purchase orders, expedite orders and support a three-person buying team. You will assist in supplier/vendor sourcing and manage vehicle fleet administration as part of duties for the Purchasing Department.

You will work with MS Dynamics NAV/Business Central or similar PO systems, demonstrate accuracy, and coordinate with project teams to ensure timely deliveries and price improvements.

Qualifications

• Experience in Purchasing or procurement roles.
• Ability to create, issue and amend purchase orders and manage queries.
• Experience using PO systems such as MS Dynamics NAV/Business Central.

Responsibilities

• Create, issue and amend Purchase Orders and answer related queries.
• Seek price improvements and cost-saving opportunities.
• Process PO confirmations, update delivery dates and communicate changes to project teams.

Skills

Purchase order processing

Order expediting

Stakeholder communication

Prioritisation & organisation

Tools

MS Dynamics NAV/Business Central

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

With a focus on operational technology and digital transformation, Capula, part of the Dalkia Group,has been a leader in advanced system integration for decades; optimising efficiency & delivering performance on a massive scale. But with continuous innovation at the heart of our business, we’ve always got our sights set on the future. We work in some of the most highly regulated and challenging industrial environments, and have delivered critical projects across energy, water, renewables and manufacturing.

Summary of Role:

The role’s function is to process purchase orders, expedite orders, other duties related to the function of purchasing and working in a team of three other buyers within the Purchasing Department.

The Purchasing shall be for a wide range of Project and Corporate Goods and Services. In addition, assisting the other members of the buying team with the administration of the Company car fleet involving insurance claims, vehicle repairs, and keeping the Company car database up to date.

Supplier / Subcontractor Sourcing is undertaken through Approved and Preferred or Nominated vendors, however the ability to learn the company’s field of supply chain and to assist in Sourcing would be required. There will also be a requirement to support the team in obtaining estimates / pricing for the Working Winning Function.

Role Description:

• Creating, Issuing, Amending Purchase Orders. Including dealing with any queries.
• Seeking price improvements or opportunities to avoid a cost to the business.
• Processing Purchase Order confirmations on the system updating delivery dates and communicating changes with the buying and Project team.
• Expediting of Orders.
• Experience of working in a Purchasing Role.
• Computer literate – working experience of Microsoft Outlook, Excel and Teams.
• Excellent telephone manner and communications skills.
• Works collaboratively and builds effective working relationships.
• Demonstrates accuracy and attention to detail when processing purchase orders and maintaining records.
• Able to organise competing priorities and complete administrative tasks within agreed timescales.
• Ideally with previous experience of working in a Purchasing Department.
• Able to communicate effectively at all levels.
• Experience of Purchase order systems such as MS Dynamics NAV / Business Central or alike.

Personal Qualities:

• Team player.
• Demonstrates behaviours consistent with Capula’s values and standards.

In return, Capula offers a competitive benefits package. Eligibility for individual benefits will be confirmed in the employment contract and will be applied in accordance with the relevant scheme rules and fixed-term employee entitlements.

• Pension
• Life assurance policy
• Lifestyle screening
• Salary sacrifice programme
• Mental health assistance programme
• Cycle to work scheme
• Support in achieving professional status and professional memberships fees covered