Purchasing Administrator

Mitie Group plc.; Northampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

Mitie Group plc is seeking a Purchasing Administrator to support the procurement of materials, equipment, and services for our engineering teams. You will raise POs, manage stock replenishment, and ensure records are accurate while aligning with company processes.

You will collaborate with engineers, suppliers, and internal stakeholders to keep stock available, speed up purchasing, and maintain compliant procurement workflows across the business.

Qualifications

• Experience in an administrative or purchasing role.
• Excellent organisation and prioritisation abilities.
• Strong written and verbal communication.
• Proficient with Microsoft Office and procurement systems.

Responsibilities

• Manage van stock replenishment for regional engineering teams.
• Raise and process purchase orders within agreed timescales.
• Ensure accurate receipting and maintain purchasing records.
• Liaise with suppliers to obtain POD documentation and resolve queries.
• Coordinate loan equipment and manage repair and return processes.
• Support supplier onboarding and ensure vendor compliance.
• Maintain WEEE waste processes and documentation.
• Provide purchasing support across the wider team.
• Ensure compliance with company policies and systems.

Skills

Organisational skills

Communication skills

Teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

COUPA

CASH

Job description

Purchasing Administrator

Role Overview

The Purchasing Administrator plays a vital role in supporting the efficient procurement of materials, equipment, and services required by our engineering teams. Working closely with engineers, suppliers, and internal stakeholders, you will help ensure stock availability, timely purchasing, and compliance with company processes.

Key Responsibilities

• Manage van stock replenishment for regional engineering teams.
• Raise and process purchase orders within agreed timescales using procurement systems.
• Ensure accurate receipting and maintenance of purchasing records.
• Liaise with suppliers to obtain Proof of Delivery (POD) documentation and resolve queries.
• Coordinate loan equipment and manage repair and return processes.
• Support supplier onboarding and ensure compliance with vendor approval procedures.
• Manage WEEE waste processes and associated documentation.
• Provide purchasing support across the wider team, including cover during periods of absence.
• Maintain compliance with company policies, procedures, and business management systems.

Person Specification

• Previous experience in an administrative or purchasing role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using procurement systems such as COUPA, CASH, or similar platforms.
• Able to work independently and collaboratively within a team environment.
• Confident communicating with suppliers, engineers, and internal stakeholders.
• Experience within an engineering, service, or technical environment is desirable.
• Knowledge of electronic security systems would be advantageous but is not essential.

This is an excellent opportunity for a proactive and detail-oriented administrator looking to develop their career within a fast-paced and customer-focused operational environment.