Purchasing Administrator

M&M Demolition Co. Limited; Guildford; On-site; GBP 23,000 - 27,000; Full time

Job summary

M&M Demolition Co. Limited in Guildford is seeking a Purchasing Administrator to provide day-to-day procurement and admin support across the business. You will manage purchase orders, supplier contacts and records, ensuring timely deliveries and competitive pricing in a busy construction environment.

The ideal candidate has purchasing or procurement experience, strong organisation skills and IT proficiency, with a proactive approach to problem-solving.

Qualifications

• Previous experience in purchasing, procurement or purchasing administration.
• Experience in construction, demolition, or related industry advantageous.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• The ability to manage multiple tasks and competing priorities.

Responsibilities

• Raise and process purchase orders in line with company procedures.
• Obtain and compare supplier quotations to ensure competitive pricing.
• Liaise with suppliers regarding pricing, availability, lead times and delivery requirements.
• Maintain accurate purchasing records and supplier information.
• Track orders and ensure materials, equipment and services are delivered when required.
• Work closely with site and operational teams to understand purchasing requirements.
• Assist with sourcing new suppliers and maintaining existing supplier relationships.
• Monitor outstanding purchase orders and follow up on overdue deliveries.
• Match purchase orders, delivery notes and invoices, resolving discrepancies where required.
• Support the finance team with purchasing and invoice queries.
• Maintain accurate records of expenditure and purchasing activity.
• Assist with monitoring supplier performance, pricing and lead times.
• Ensure purchasing activity follows agreed company processes and authorisation levels.
• Provide general administrative support to the purchasing and commercial functions.
• Help identify opportunities to reduce costs, improve efficiency and streamline purchasing processes.
• Work in accordance with the company's health, safety, quality and environmental procedures.

Skills

Purchasing experience

Construction industry experience

Excel

Attention to detail

Communication skills

Tools

Excel

Outlook

Job description

Job Title: Purchasing Administrator

Location: Guildford

Salary: Negotiable

Job Type: Full time, Permanent

About the Role

M&M Demolition is looking for an organised and proactive Purchasing Administrator to join our team and provide day-to-day administrative and purchasing support across the business.

This is an important role within our operations, helping ensure that materials, plant, equipment, services and general supplies are purchased efficiently, competitively and on time.

Working closely with our operational, commercial and finance teams, you will help manage purchase orders, supplier relationships, deliveries, invoices and purchasing records. You'll need to be highly organised, commercially aware and comfortable working in a fast-paced construction environment where priorities can change quickly.

This is an excellent opportunity for someone with purchasing, procurement or construction administration experience who wants to develop their career within an established and growing specialist contractor.

Key Responsibilities

• Raise and process purchase orders in line with company procedures.
• Obtain and compare supplier quotations to ensure competitive pricing.
• Liaise with suppliers regarding pricing, availability, lead times and delivery requirements.
• Maintain accurate purchasing records and supplier information.
• Track orders and ensure materials, equipment and services are delivered when required.
• Work closely with site and operational teams to understand purchasing requirements.
• Assist with sourcing new suppliers and maintaining existing supplier relationships.
• Monitor outstanding purchase orders and follow up on overdue deliveries.
• Match purchase orders, delivery notes and invoices, resolving discrepancies where required.
• Support the finance team with purchasing and invoice queries.
• Maintain accurate records of expenditure and purchasing activity.
• Assist with monitoring supplier performance, pricing and lead times.
• Ensure purchasing activity follows agreed company processes and authorisation levels.
• Provide general administrative support to the purchasing and commercial functions.
• Help identify opportunities to reduce costs, improve efficiency and streamline purchasing processes.
• Work in accordance with the company's health, safety, quality and environmental procedures.

About You

We're looking for someone who is organised, commercially minded and dependable, with excellent attention to detail and the confidence to communicate with suppliers, colleagues and operational teams.

You will ideally have:

• Previous experience in purchasing, procurement, buying or purchasing administration.
• Experience within construction, demolition, engineering, plant, facilities or a similar industry would be advantageous.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• The ability to build positive working relationships with suppliers and internal teams.
• Good IT skills, particularly Microsoft Excel and Outlook.
• The ability to manage multiple tasks and competing priorities.
• A proactive approach to problem-solving.
• Commercial awareness and an understanding of value for money.
• The confidence to chase orders, challenge pricing and resolve issues when required.

Most importantly, you'll be someone who takes ownership, follows things through and understands that getting the right materials, equipment and services to site at the right time is critical to keeping projects running smoothly.

Why Join M&M Demolition?

M&M Demolition has been delivering professional demolition and enabling works since 1965. The company works across a wide range of commercial and public-sector projects and has built its reputation around professionalism, quality, safety and innovation.

The business continues to invest in modern plant, technology and employee development, while placing a strong emphasis on sustainable working practices and reducing environmental impact.

You’ll be joining an established business where your work will have a direct impact on the successful delivery of projects.

Candidates with experience of; Purchaser, Buying Advisor, Buying Assistant, Purchasing Advisor, Supply Chain Assistant, Administrator, Purchasing Assistant, Supply Chain Administrator, Stock Control Assistant, Admin Assistant, Administrative, Accounts Assistant, Finance Assistant, will also be considered for this role.