Purchasing Administrator

Adecco; Gillingham; On-site; GBP 1,378,000 - 2,204,000; Full time

Benefits offered by this job

Free on-site parking

Weekly pay

Accrued holiday pay

Employee benefits package including, e

Job summary

Adecco is seeking a highly organised Purchasing Administrator in Gillingham. The role offers an average of 37 hours per week, Monday to Friday, with flexible hours and a reduced working week.

The pay rate is up to £16 per hour DOE, with weekly pay and on-site parking available. This varied role sits within the busy Purchasing Department and provides opportunities to liaise with clients, manage orders, maintain the CRM, process invoices, and support the wider business in a professional,

Qualifications

• Prior administrative or office support experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Proficient with Microsoft Office, especially Excel.
• Ability to work independently in a fast-paced environment.
• Clear written and verbal communication.

Responsibilities

• Manage and monitor the department email inbox and respond to enquiries.
• Liaise with clients to obtain purchase orders and update the CRM system.
• Create, organise and maintain project folders and documentation.
• Prepare and process invoices accurately and promptly.
• Update spreadsheets for client surveys, project progress and invoices.
• Chase outstanding reports to meet client SLA and invoice release timelines.
• Attend internal meetings and record follow-up actions.
• Coordinate booking of subcontractors and process related invoices.
• Provide general admin support to the Purchasing team and wider business.

Skills

Administrative experience

Organisational skills

Attention to detail

Excel

Independent worker

Communication skills

Tools

SAGE

Job description

Purchasing Administrator
Location: Gillingham
Pay Rate: Up to 16.00 per hour DOE
Hours: Average 37 hours per week, Monday to Friday, with flexible working hours and a reduced working week

We are seeking a highly organised and detail-oriented Administrator to join our busy Purchasing Department. This is an excellent opportunity for an experienced administrator looking for a varied role within a professional and supportive environment that offers excellent flexibility and work-life balance.

Key Responsibilities

• Manage and monitor the department email inbox, responding to enquiries and directing correspondence as required.
• Liaise with clients to obtain purchase orders and accurately update the CRM system.
• Create, organise, and maintain project folders and associated documentation.
• Prepare and process invoices, ensuring accuracy and timely submission.
• Update spreadsheets relating to client surveys, project progress, and invoice schedules.
• Chase outstanding reports and documentation to ensure client SLA requirements are met and invoices can be released promptly.
• Attend internal meetings, taking accurate notes and tracking follow-up actions.
• Coordinate the booking of subcontractors and process related invoices.
• Provide general administrative support to the Purchasing team and wider business as required.

Skills & Experience

Essential

• Previous experience in an administrative or office support role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Confident IT skills, including Microsoft Office applications, particularly Excel.
• Ability to work independently and effectively within a fast-paced environment.
• Strong communication skills, both written and verbal.

Desirable

• Previous experience within a Purchasing, Procurement, or Supply Chain environment.
• Knowledge of purchase orders, invoicing processes, and SAGE.
• Experience working within a manufacturing or engineering environment.

What's on Offer?

• Flexible start and finish times.
• Reduced working week.
• Free on-site parking and convenient public transport links.
• Weekly pay.
• Accrued holiday pay.
• Access to Adecco's employee benefits package, including retail discounts and wellbeing support.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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