Purchasing Administrator

Stirling Ellis; Slough; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible hybrid working

25 days holiday

Free parking

Company pension plan

Annual bonus

Job summary

Stirling Ellis in Slough is seeking a Purchasing Administrator to support the buying function by placing supplier orders, updating the ERP system and chasing deliveries.

Reporting to the Purchasing Manager, you will maintain weekly purchasing reports, manage supplier emails, set up new supplier accounts and coordinate stock movements and invoices to ensure on-time stock and invoicing.

Qualifications

• Experience in buying or purchasing administration and strong IT skills including Excel.
• Confident telephone manner and proactive problem-solving.
• Experience with ERP systems and supplier correspondence.

Responsibilities

• Place timely supplier orders and update ERP with stock due dates.
• Chase deliveries and match delivery notes to orders.
• Maintain weekly purchasing report and manage purchasing inbox.
• Set up supplier accounts and ensure PO acknowledgements.
• Coordinate weekly logistics meetings and stock movements.
• Process supplier invoices and assist with receiving and invoicing.

Skills

Purchasing experience

Administration experience

MS Excel

Telephone manner

Tools

ERP system

Job description

Overview

Highly successful international SME manufacturing business require experienced Purchasing Administrator for a newly created role based at company Head Office in Slough, Berkshire.

About the role

Reporting to the Purchasing Manager the Purchasing Administrator will support the buying function through the placing of timely and accurate supplier orders, chasing up suppliers on deliveries and by updating the ERP System with stock due dates. key duties include

• Chasing of purchase orders from the point of activation to the receipt of stock into the warehouse
• Matching of delivery notes against the original orders and entering stock into the ERP system
• Chasing suppliers on order due dates by phone, email and face to face meetings
• Accurate and timely update of ERP system for expected and completed stock delivery
• Responsible for compilation of the weekly purchasing report
• Managing the Purchasing email inbox
• Setting up new supplier accounts ensuring all company details entered accurately
• Ensure the receipt of Purchase Orders has been acknowledged by suppliers
• Responsible for weekly delivery schedules for important electronic components from outsourced manufacturer
• Resolution of any purchase order queries regarding price, product or delivery date
• Managing inbound deliveries emails from couriers
• Attending weekly Logistics meeting to discuss incoming orders
• Dealing with any stock adjustments and maintaining goods received and inventory records
• Processing supplier rejects
• Monitor and co-ordinate closure of supplier shortages
• Prepare monthly report on all unprocessed supplier invoices and goods received not invoiced for the finance department
• Ensure all purchase invoices are cleared and processed to enable supplier payment runs
• Undertake annual stock take activities and reconcile to the ERP system

About you

• The Purchasing Administrator will ideally have gained previous buying/purchasing administration experience and have a confident telephone manner.
• Applicants will have previous administration or accounting experience and have strong IT Skills including MS Excel.
• The jobholder will be a proactive individual who will take action to ensure any supplier issues are resolved in a timely manner.

What\'s on offer

• Flexible hybrid working
• 25 days holiday
• Free parking
• Company pension plan
• Annual bonus