Purchasing Administrator

Jobtailor; Farnborough; On-site; GBP 26,000 - 34,000; Full time

Job summary

Jobtailor in Farnborough is seeking an organised Contracts Administrator to support Purchasing Managers with contract data, supplier liaison and records management.

You will keep contract details up-to-date, monitor timelines, renewals and amendments, maintain audit trails, and ensure accuracy across internal systems. This UK-based role requires strong Excel skills and meticulous attention to detail.

Qualifications

• Experience in contracts, commercial, product or administrative support.
• Exceptional attention to detail and accuracy.
• Confident working with data, rates and structured commercial information.
• Strong organisational skills with the ability to manage multiple tasks.
• Experience supporting hotel, accommodation or travel product contracting is desirable.

Responsibilities

• Provide administrative support to Purchasing Managers and maintain database systems.
• Keep all contract details up-to-date and accurate.
• Liaise with suppliers and manage contract timelines, renewals and amendments.
• Maintain version control and audit trails for commercial documentation.
• Maintain trackers and summaries of supplier contracts.
• Support governance, documentation and audit requirements.
• Maintain supplier sustainability records.

Skills

Contracts & commercial support

Attention to detail

Data handling

Organisational skills

Hotel/travel contracting experience

Tools

Excel

Business systems

Job description

Responsibilities

• Provide administrative support to our Purchasing Managers by maintaining database systems
• Keeping all contract details up-to-date and accurate
• Liaising with suppliers
• Maintain accurate records of contracts, rates, terms, supplements and conditions
• Ensure contract information is correctly reflected across internal systems and documentation
• Support the management of contract timelines, renewals and amendments
• Maintain version control and audit trails for commercial documentation
• Maintain trackers and summaries relating to supplier contracts
• Support compliance with internal governance, documentation and audit requirements
• Maintain supplier sustainability records

Requirements

• Experience in a contracts, commercial, product or administrative support role
• Exceptional attention to detail and accuracy
• Confident working with data, rates and structured commercial information
• Strong organisational skills with the ability to manage multiple tasks
• Good working knowledge of Excel and business systems
• Experience supporting hotel, accommodation or travel product contracting is desirable