PO Purchasing Administrator

Outsource UK; Clevedon; On-site; GBP 18,000 - 26,000; Part time

Job summary

Outsource UK is seeking a Purchasing Administrator for a 6‑month contract based in Clevedon (BS21). The role operates on an hourly rate up to £16.00, PAYE, Monday to Friday, 8am to 4pm. You will handle purchase orders, supplier communications and ERP data, ensuring timely delivery and accurate records.

The ideal candidate will have PO processing experience, supplier liaison skills, and strong Excel proficiency, with a good grasp of procurement processes and ERP usage.

Qualifications

• Purchase order processing experience.
• Experience dealing with suppliers and monitoring deliveries.
• Good understanding of purchasing or procurement processes.
• Experience with ERP systems such as SAP or IFS.
• Strong Excel skills and data accuracy.

Responsibilities

• Create, process and maintain purchase orders within the ERP system.
• Check purchase orders for accuracy, including pricing, quantities, supplier details and delivery dates.
• Monitor purchase orders from placement through to receipt and invoice resolution.
• Chase suppliers for order acknowledgements and delivery confirmations.
• Track open and overdue orders and follow up on delays.
• Resolve discrepancies relating to orders, deliveries and invoices.
• Maintain purchasing records and keep ERP data up to date.
• Identify shortages, delivery risks and escalate promptly.

Skills

Purchasing admin

Supplier management

ERP systems

Excel

Data accuracy

Tools

SAP

IFS

Job description

Purchasing Administrator (Contract: 6 months, Based: Clevedon, BS21, Hourly Rate: up to GBP16.00 per hour, PAYE Monday - Friday -8am - 4pm)

Overview

This is a hands-on purchasing and order management role, responsible for ensuring purchase orders are processed accurately, orders are tracked effectively and materials, goods and services are delivered when required.

• Purchase order processing or purchasing administration experience.
• Experience dealing with suppliers and monitoring deliveries.
• Good understanding of purchasing, procurement or supply chain processes.
• Experience using an ERP system such as SAP, IFS or a similar system.
• Good Microsoft Excel skills.
• Strong attention to detail and data accuracy.

The Job

• Create, process and maintain purchase orders within the ERP system.
• Check purchase orders for accuracy, including pricing, quantities, supplier details and delivery dates.
• Monitor purchase orders from placement through to receipt and invoice resolution.
• Chase suppliers for order acknowledgements and delivery confirmations.
• Track open and overdue orders and proactively follow up on potential delays.
• Resolve discrepancies relating to orders, deliveries and invoices.
• Maintain accurate purchasing records and ensure ERP data is kept up to date.
• Identify potential shortages, delivery risks and supply issues and escalation them promptly.

Outsource UK is committed to creating a diverse environment and is proud to be an equal opportunity employer. You'll receive consideration for your application without regard to race, religion or belief, gender identity or expression, sex, sexual orientation, disability, marriage and civil partnership, pregnancy and maternity, or age.