Purchasing Administrator

Peoplebank; Birmingham; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

EV Salary Sacrifice Scheme

26 Days Annual Leave + Bank Holidays

Pensions Plan

Company Sick Pay Scheme

Life Assurance Scheme

Profit Share Scheme

Employee Share Plan

Job summary

Steatite in Redditch is seeking an organised Purchasing Administrator to support the Purchasing function, ensuring orders, supplier data, deliveries and documentation are accurately managed.

You will liaise with Purchasing, Production, Sales and Contract Administration, handling multiple priorities with attention to detail. Previous purchasing/ERP experience is beneficial, and training is provided.

Qualifications

• Previous experience in an administrative role.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• The ability to manage several tasks and changing priorities.
• Confident written and verbal communication skills.
• A proactive approach and willingness to take ownership of tasks.
• Good working knowledge of Microsoft Office applications.
• The ability to work effectively with colleagues across different functions.
• Previous experience within Purchasing, Procurement, Supply Chain or Manufacturing would be advantageous but is not essential.
• Experience using Epicor or another ERP system would also be beneficial, although full training can be provided.

Responsibilities

• Progressing current and forward purchase orders and following up on delivery timescales.
• Updating our Epicor ERP system to ensure purchasing, delivery and shipping information remains accurate.
• Communicating expected delivery dates and potential delays to relevant teams and stakeholders.
• Liaising with suppliers and internal departments to help resolve queries and maintain the flow of information.
• Processing and maintaining order confirmations, pro-forma invoices and associated purchasing documentation.
• Collating and filing customs clearance documentation for imports from outside the UK.
• Checking shipping documentation and updating relevant information within Epicor.
• Raising containers within the ERP system for incoming goods and associated costs.
• Maintaining delivery paperwork and other purchasing records.
• Processing credit card documentation and uploading receipts to SAP Concur.
• Working closely with Contract Administration regarding material delays and revised delivery dates.
• Coordinating communication between Purchasing, Production and Sales.
• Managing weekly office supply orders, including stationery and other requirements.
• Providing general administrative support when required.
• Identifying opportunities to improve processes and ways of working.

Skills

Administrative experience

Attention to detail

Organisational skills

Time management

Communication skills

Proactive attitude

MS Office proficiency

Cross-functional collaboration

Tools

Epicor ERP

SAP Concur

Job description

Due to the nature of our work, the successful candidate will be required to complete Baseline Personnel Security Standard (BPSS) screening as part of our pre-employment checks. Please refer to our security clearance guidance for more information.

About Us

At Steatite, we design, manufacture, and supply advanced technology solutions — from industrial embedded computing and custom lithium battery packs to secure communications, antennas, and imaging systems.

Our innovations operate in some of the world’s most demanding environments. From the ocean floor to the edge of space, Steatite technology ensures critical systems perform reliably, consistently, and safely — 24/7. Whether enabling scientific discovery in extreme conditions, transmitting high-bandwidth data across challenging terrain, processing vast volumes of traffic data, or supporting secure transactions on the move, our solutions are built to perform when it matters most.

From day one, you will be part of an organisation that prioritises your safety and wellbeing, values your contribution, and is committed to making your career both rewarding and impactful.

The Opportunity

Are you an organised and proactive administrator who enjoys keeping things moving, working with different teams and making sure the detail is right?

We are looking for a Purchasing Administrator to join our team at Steatite in Redditch.

Reporting to the Purchasing Manager, you will play an important role in supporting our Purchasing function, helping to ensure orders, supplier information, deliveries and documentation are accurately managed and communicated across the business.

This is a varied role where you’ll work closely with Purchasing, Production, Sales and Contract Administration, so it would suit someone who enjoys being busy, managing multiple priorities and working as part of a team.

Previous purchasing or manufacturing experience would be useful, but it is not essential. If you have strong administration skills, excellent attention to detail and the willingness to learn, we would like to hear from you.

What You Will Be Doing

Your responsibilities will include:

• Progressing current and forward purchase orders and following up on delivery timescales.
• Updating our Epicor ERP system to ensure purchasing, delivery and shipping information remains accurate.
• Communicating expected delivery dates and potential delays to relevant teams and stakeholders.
• Liaising with suppliers and internal departments to help resolve queries and maintain the flow of information.
• Processing and maintaining order confirmations, pro-forma invoices and associated purchasing documentation.
• Collating and filing customs clearance documentation for imports from outside the UK.
• Checking shipping documentation and updating relevant information within Epicor.
• Raising containers within the ERP system for incoming goods and associated costs.
• Maintaining delivery paperwork and other purchasing records.
• Processing credit card documentation and uploading receipts to SAP Concur.
• Working closely with Contract Administration regarding material delays and revised delivery dates.
• Coordinating communication between Purchasing, Production and Sales.
• Managing weekly office supply orders, including stationery and other requirements.
• Providing general administrative support when required.
• Identifying opportunities to improve processes and ways of working.

What We Are Looking For

You will ideally have:

• Previous experience in an administrative role.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• The ability to manage several tasks and changing priorities.
• Confident written and verbal communication skills.
• A proactive approach and willingness to take ownership of tasks.
• Good working knowledge of Microsoft Office applications.
• The ability to work effectively with colleagues across different functions.

Previous experience within Purchasing, Procurement, Supply Chain or Manufacturing would be advantageous but is not essential.

Experience using Epicor or another ERP system would also be beneficial, although full training can be provided.

Why Join Steatite?

Steatite designs, manufactures and supplies advanced technology used in some of the world’s most demanding environments, from rugged computing and secure communications to specialist antennas and power solutions.

As part of the wider Solid State plc Group, you will be joining an established technology business where your contribution matters and where you will have the opportunity to develop your knowledge and experience within a specialist manufacturing environment.

Benefits For You

• EV Salary Sacrifice Scheme
• 26 Days Annual Leave Plus Bank Holidays + More For Length of Service
• Pensions Plan
• Company Sick Pay Scheme
• Life Assurance Scheme
• Profit Share Scheme
• All Employee Share Plan

We are an equal opportunity employer fostering an inclusive recruitment experience for all candidates.