Purchasing Admin Apprentice

Argenbright Security Europe Limited (trading as ASEL); Wednesfield; On-site; GBP 15,000 - 18,000; Full time

Benefits offered by this job

XD recognition

Apprenticeship

Employee of the month scheme

110% Club

Stream wages

Employee Assistance Programme

Progression opportunities

Ongoing training

Job summary

Argenbright Security Europe Limited (ASEL) is seeking a Purchasing Admin Apprentice to join at the Swalwell depot. You will support the purchasing and stores function, ensuring the right equipment, parts and supplies are in the right place at the right time, while earning a recognised qualification.

This hands-on apprenticeship offers a clear progression path, a competitive pension scheme, and a structured training programme.

Qualifications

• GCSEs (or equivalent) in English and Maths.
• Confident computer literacy, particularly Microsoft Office and Excel (full training provided).
• Excellent interpersonal skills, both written and verbal.

Responsibilities

• Assisting with placing purchase orders for CCTV equipment, stores parts for the TSS department, stationery and other supplies.
• Ensuring stationery stock is replenished at the Blaydon depot.
• Chasing engineers for collection notes so invoices can be processed in a timely manner.
• Creating new part numbers on the computer system.
• Expediting purchase orders and reporting any delays to the relevant department.
• Ensuring deliveries are receipted daily.
• Resolving invoice queries on behalf of the accounts department.
• Chasing credits from suppliers for returned equipment and faulty goods, checking credits against returns and passing them to accounts to complete.
• Raising returns notes for faulty items and goods not required, instructing stores on the return of goods, and following up with suppliers to secure credit.
• Maintaining a register of all lifting equipment, including forklifts, cherry pickers, scissor lifts and winches.
• Assisting in coordinating equipment from various locations to be sent for LOLER inspections, and maintaining a register of LOLER certificates accessible to all departments.
• Assisting with inputting stock-taking figures onto the cash system.
• Assisting with the creation of job sheets in Excel.
• General filing and administrative support.

Skills

Interpersonal skills

Customer-focused

Attention to detail

Organisational skills

Team player

Composure under pressure

GDPR awareness

Education

GCSE English & Maths

Tools

Microsoft Office

Excel

Job description

Purchasing Admin Apprentice

Apprenticeship Argenbright Security Europe Limited (ASEL)

Location: Swalwell/Blaydon Depot

Job Type: Full-time, Apprenticeship

Pay: 11.00

Join One of the UK’s Leading Integrated Security Providers

Are you looking for a career, not just a job? ASEL is part of Argenbright Holdings Group, a privately owned organisation with a turnover of 2.2 billion US dollars, founded in 1979 and headquartered in Atlanta, Georgia. With decades of experience across aviation services, facilities management, business process outsourcing and technology, we bring a genuine heritage of security excellence across the USA and Europe.

We are looking for an Admin / Purchasing Apprentice to join our team at our Swalwell depot. You will play a key role in supporting our Technical Security Systems (TSS) department and wider depot operations, making sure the right equipment, parts and supplies are in the right place at the right time. This is a hands-on, varied role and an excellent way to learn how a busy purchasing and stores function works while earning a recognised qualification.

This is a fantastic opportunity to build a long-term career with a business that genuinely invests in its people, offers real progression, and rewards commitment.

What You Will Earn

• Nationally recognised qualification, with training and study time provided
• Competitive company pension scheme
• Clear progression pathway and genuine career development opportunities
• Employee Assistance Programme, supporting your wellbeing both in and out of work
• Referral programme with financial incentives
• Access to a wider discount scheme across a range of retailers

Your Working Pattern

• Full time, Monday to Friday, based at our Swalwell depot
• 37 Hours in Week

What You Will Be Doing

As an Purchasing Admin Apprentice , you will provide support to the purchasing and stores function, including:

• Assisting with placing purchase orders for CCTV equipment, stores parts for the TSS department, stationery and other supplies
• Ensuring stationery stock is replenished at the Blaydon depot
• Chasing engineers for collection notes so that invoices can be processed in a timely manner
• Creating new part numbers on the computer system
• Expediting purchase orders and reporting any delays to the relevant department
• Ensuring deliveries are receipted daily
• Resolving invoice queries on behalf of the accounts department
• Chasing credits from suppliers for returned equipment and faulty goods, checking credits against returns and passing them to accounts to complete
• Raising returns notes for faulty items and goods not required, instructing stores on the return of goods, and following up with suppliers to secure credit
• Maintaining a register of all lifting equipment, including forklifts, cherry pickers, scissor lifts and winches
• Assisting in coordinating equipment from various locations to be sent for LOLER inspections, and maintaining a register of LOLER certificates accessible to all departments
• Assisting with inputting stock-taking figures onto the cash system
• Assisting with the creation of job sheets in Excel
• General filing and administrative support

What We Are Looking For

• Good standard of general education, with GCSEs (or equivalent) in English and Maths
• Confident computer literacy, particularly Microsoft Office and Excel (full training provided)
• Excellent interpersonal skills, both written and verbal
• A genuinely customer-focused approach, delivered with professionalism and courtesy
• Strong attention to detail and good organisation, with the ability to manage a varied workload
• Persistence and confidence in chasing suppliers, colleagues and engineers to get things done
• The ability to stay calm and effective under pressure
• A strong team player who is equally comfortable working on their own initiative
• Flexibility to adapt to new requests beyond the core role when needed
• Handling sensitive data responsibly and in line with company policy and GDPR regulations
• Previous experience in administration or purchasing is not required; we welcome applicants who are keen to learn and build a career with us

Why ASEL

We believe that authenticity and transparency are vital to success. As the original thinkers behind security risk modelling, our approach is underpinned by a risk advisory practice that uses data and insight to identify and mitigate risk, prevent crime and reduce cost for our clients. When you join ASEL, you become part of a business that invests in your training, your development and your future.

Benefits:

• Access XD recognition - rewards and discount platform
• Apprenticeship
• Employee of the month scheme
• 110% Club of outstanding performers who can receive large prizes and monetary rewards
• Stream - a flexible wage application whereby you can pull your wages out sooner than payday
• EAP - Employee Assistance Programme
• Progression opportunities within the company
• Ongoing training