Purchase Ledger Clerk & Office Administrator (Office-Based)

Direct Recruitment (Midlands) Ltd; Stafford; On-site; GBP 28,000 - 30,000; Full time

Job summary

Direct Recruitment (Midlands) Ltd is assisting a client in recruiting a Purchase Ledger Clerk / Office Administrator for an office-based role in Stafford. You will handle purchase ledger tasks, general administration and support a professional team.

The role offers a salary of £28,000–£30,000 per year, is full-time and permanent, with Monday to Friday hours (8:30am–4:30pm). This position emphasises accuracy, organisation and excellent customer service within a busy office environment.

Qualifications

• Previous administration, accounts administration or purchase ledger experience.
• Excellent organisational skills with attention to detail.
• Professional, friendly telephone manner.
• Strong written and verbal communication.
• Proficient in MS Office (Excel, Outlook, Word).
• Ability to manage a varied workload and prioritise tasks.
• Proactive, flexible and positive approach to work.
• Interest in using AI tools, e.g., Claude, to improve processes.
• Experience in property management, agriculture or rural estate is advantageous.

Responsibilities

• Act as first point of contact for visitors and enquiries.
• Process purchase ledger invoices with accuracy.
• Prepare annual licences and provide admin support to management.
• Handle general office administration including filing, scanning, correspondence and post.
• Maintain accurate vehicle records.
• Order and manage office supplies.
• Update internal directories, databases and customer records.
• Assist with renewal of energy and water contracts.
• Support management with ad-hoc admin duties.
• Collaborate with colleagues to ensure smooth office operations.

Skills

Excellent organisational skills

Strong written and verbalcommunication

Professional telephone manner

Prioritise workload

Proactive & flexible attitude

Interest in AI tools Claude

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Direct Recruitment (Midlands) Ltd is assisting a client in recruiting a Purchase Ledger Clerk / Office Administrator for an office-based role in Stafford. You will handle purchase ledger tasks, general administration and support a professional team.

The role offers a salary of £28,000–£30,000 per year, is full-time and permanent, with Monday to Friday hours (8:30am–4:30pm). This position emphasises accuracy, organisation and excellent customer service within a busy office environment.