Purchase Ledger Assistant

SF Partners; Swadlincote; On-site; GBP 30,000 - 37,000; Full time

Benefits offered by this job

Company pension scheme

Life assurance

33 days holiday

Job summary

SF Partners are recruiting a Purchase Ledger Administrator to join a busy Head Office finance team in South Derbyshire. The role focuses on purchase ledger, supplier accounts and invoice processing, with close collaboration with Finance and Operations to keep the ledger accurate and provide a responsive service.

The successful candidate will work with Insphire and Sage, manage supplier inquiries, support month-end tasks, and contribute to audit preparations in a busy, collaborative environment.

Qualifications

• Experience in purchase ledger, accounts or finance administration.
• Comfortable communicating with suppliers and colleagues.
• Ability to handle financial information accurately and promptly.

Responsibilities

• Manage and maintain supplier accounts across areas of the purchase ledger.
• Match invoices to purchases and chase outstanding orders.
• Code invoices to the correct nominal codes.
• Reconcile supplier statements and resolve discrepancies.
• Process BACS payments.
• Enter invoice information into Insphire and Sage with correct VAT treatment.
• Liaise with suppliers to resolve queries and keep the ledger running smoothly.
• Keep the trial balance up to date for review.
• Process petty cash receipts and ensure correct coding.
• Support month-end and year-end accounts and audit preparation.
• Deal with customer and supplier queries professionally and promptly.

Skills

Attention to detail

Organised

Communication skills

MS Office proficiency

Tools

Insphire

Sage

Job description

Purchase Ledger Administrator

£33,240 per annum

Full-time, Monday to Friday

Looking at Temp to Perm or straight Perm, depending on the candidate

South Derbyshire

SF Partners are recruiting for a Purchase Ledger Administrator to join a busy Head Office finance team.

This is a varied finance role with a strong focus on purchase ledger, supplier accounts and invoice processing, alongside some wider finance administration. You'll work closely with the Finance and Operations teams, helping to keep the ledger accurate and ensuring suppliers and internal teams receive a responsive service.

The role will include:

• Managing and maintaining supplier accounts across your assigned areas of the purchase ledger


• Matching invoices to purchases and chasing outstanding orders


• Coding invoices to the correct nominal codes


• Reconciling supplier statements and resolving discrepancies


• Processing BACS payments


• Accurately entering invoice information into Insphire and Sage, including the correct VAT treatment


• Liaising with suppliers and depots to resolve queries and keep the ledger running smoothly


• Keeping the trial balance up to date for review


• Processing petty cash receipts and ensuring transactions are correctly coded


• Supporting month-end and year-end accounts


• Assisting with year-end audit preparation


• Dealing with customer and supplier queries in a professional and timely manner


• Providing general administrative support to the wider finance team where required

About you:

We're looking for someone with previous experience in purchase ledger, accounts or finance administration, who is confident working with financial information and comfortable communicating with suppliers and colleagues.

You'll need to be:

• Highly organised with strong attention to detail


• Confident using finance systems and Microsoft Office


• Comfortable handling invoice processing, reconciliations and supplier queries


• A clear and professional communicator


• Able to work independently while also being part of a wider team


• Reliable, positive and committed to producing accurate work

Previous purchase ledger experience would be desirable, but we'd also consider someone with a solid accounts or finance administration background who is looking to develop further within a finance team.

The package:

• £33,240 per annum


• Monday to Friday, 37.5 hours per week


• 33 days' holiday including bank holidays and festive shutdown


• Company pension scheme


• Life assurance

If you're an experienced Purchase Ledger or Accounts Administrator looking for your next opportunity,