Purchase Ledger Assistant

Irwin Mitchell LLP; Sheffield; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

25 days' holiday

Annual pay and bonus review

Health and wellbeing support

Competitive pension

Volunteer days

Discounts and lifestyle benefits

Job summary

Irwin Mitchell LLP, a leading UK law firm, is seeking a Purchase Ledger Assistant to maintain supplier accounts, process invoices, and manage payments in line with SLAs and SRA Accounts Rules. You will handle supplier queries, reconciliations, and reporting, operating in a high-volume environment.

The role requires knowledge of bookkeeping principles, accuracy, and strong communication. The firm offers competitive rewards and wellbeing support, with a culture focused on inclusion and client

Qualifications

• Understanding of general bookkeeping principles.
• Experience in high-volume purchase ledger is desirable.
• Flexible and proactive approach.
• Able to communicate well with people throughout the organisation.

Responsibilities

• Process invoices and expert disbursement invoices for the whole organisation in line with procedures and SLAs.
• Obtain authorisation for invoices and ensure payment within terms and policies.
• Handle telephone and email enquiries from internal/external customers and suppliers.
• Carry out supplier reconciliations and resolve or escalate disputes.
• Produce reports from supplier data for senior management.
• Process Direct Debit payments and obtain invoices/statements for posting.
• Understand end-to-end processing by collaborating with colleagues across Financial Operations.

Skills

Bookkeeping principles

High-volume purchase ledger

Flexible and proactive

Communication skills

Job description

As one of the UK’s leading law firms, we’re here for the people and businesses who rely on us at life’s important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference.

Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and aretrusted with the responsibility, in the right culture, to do the best work of your careers. Everyone’s path here is different, but we share a desire to help our business make a real impact.

Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information.

Your Role and What You'll Be Doing

As a Purchase Ledger Assistant, you will be responsible for processing invoices onto both clients’ and nominal accounts, maintaining supplier accounts and completing payment runs in line with SRA Accounts Rules, firm’s policy and agreed Service Level Agreements (SLA’s). Other responsibilities will include dealing with supplier queries and account reconciliations.

• Undertake processing of invoices and expert disbursement invoices for the whole organisation, accurately and in line with procedures and within the agreed business SLA’s.
• Obtain appropriate authorisation for all invoices, and ensure payment is met within terms, firm’s policy and is compliant with Solicitors Accounts Rules.
• Deal with telephone and email enquiries, from internal and external customers and suppliers, to resolution or escalation.
• Carry out supplier reconciliations and ensure disputes are resolved or escalated.
• Producing reports from supplier data for use by Irwin Mitchell Senior Management.
• Direct Debit processing, ensuring supplier invoices/statements are obtained for posting to minimise unreconciled bank entries.
• Understand the roles of colleagues in all areas of Financial Operations, recognising the end to end processing of transactions to be able to work flexibly and deal with, or refer queries in a timely manner.

About You

• An understanding of general bookkeeping principles
• Experience of operating in a high volume purchase ledger function (desirable)
• A flexible and proactive approach
• Able to communicate well with people throughout the organisation.

Our Approach to Reward and Wellbeing

• 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave.
• Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues.
• Health and wellbeing support, including Westfield Health and Digital GP access.
• Competitive pension arrangements to help you plan for the future.
• Two paid volunteering days every year to support causes that matter to you.
• Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.

In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Irwin Mitchell LLP is an equal opportunity employer.