Team PA

Irwin Mitchell LLP; Leeds; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days' holiday (rising to 28)

Annual pay and bonus reviews

Health and wellbeing support

Pension arrangements

Two paid volunteering days per year

Employee discounts

Job summary

Irwin Mitchell LLP is seeking a highly organized Team PA to support our Private Client Group across Leeds and Sheffield. You will be the key contact for clients and colleagues, handling inquiries, managing files, and coordinating travel and expenses.

The role requires four days per week in-office presence at both locations. You will provide diary management, billing support, and administrative services to fee earners while maintaining high standards of compliance and client service in a busy

Qualifications

• Experience providing administrative, secretarial or PA support within a professional services environment.
• Strong organisational skills, with the ability to manage competing priorities and maintain accuracy when handling a varied workload.
• Experience managing diaries, arranging meetings and coordinating administrative processes.
• Excellent written, verbal and telephone communication skills, with the ability to communicate professionally with clients and colleagues.
• The ability to work independently, use initiative and take ownership of tasks.
• A collaborative approach and the ability to build positive working relationships across teams and locations.
• High levels of attention to detail and a methodical approach to administrative work.
• Willingness to attend both the Leeds and Sheffield offices as required, with a minimum of four days per week office attendance.
• Previous experience working within a legal environment, particularly within a Private Client team.
• Experience supporting fee earners or partners within a professional services setting.
• Familiarity with billing processes, document management systems and matter management procedures.

Responsibilities

• Acting as a professional first point of contact for clients and other stakeholders, handling queries and enquiries with confidence and discretion.
• Managing files throughout their lifecycle, including file opening, matter maintenance and file closure, ensuring compliance requirements are met and records are maintained to a high standard.
• Providing proactive PA support to partners and team members, including diary management, arranging meetings and appointments, organising travel and accommodation, and processing expenses.
• Coordinating an efficient and accurate billing process and supporting fee earners with client communications relating to invoices and payments.
• Building effective working relationships with Finance Operations colleagues to support timely billing and payment processes.
• Processing post and original documents accurately and within required timescales.
• Supporting team initiatives, projects and business development activities as required.
• Working collaboratively with colleagues across both locations and the wider Group to deliver a seamless, high-quality service.

Skills

Diary management

Billing coordination

Client communication

Organisational skills

Team support

Tools

Billing software

Matter management systems

File management systems

Job description

Your Role and What You'll Be Doing

We are looking for an engaged, highly organised and highly competentTeam PA to join our Private Client Group.

This role has been designed to support our Private Client teams across both ourLeeds and Sheffield offices, working alongside a friendly, collaborative and high-performing team of lawyers and business support professionals to deliver an exceptional service to our clients.

The successful candidate will be a key point of contact for clients, colleagues and third parties, providing proactive administrative and PA support to ensure our lawyers can focus on delivering outstanding legal advice and client care.

Given the nature of the role and the need for in-person support, you will be required to attend the office4 days per week. The role will involve regular attendance at both our Leeds and Sheffield offices. Where travel between offices is required, expenses will be paid in line with our policy to the farthest office location.

As a Team PA, you will provide high-quality administrative and personal assistance support to the team, including:

• Acting as a professional first point of contact for clients and other stakeholders, handling queries and enquiries with confidence and discretion.
• Managing files throughout their lifecycle, including file opening, matter maintenance and file closure, ensuring compliance requirements are met and records are maintained to a high standard.
• Providing proactive PA support to partners and team members, including diary management, arranging meetings and appointments, organising travel and accommodation, and processing expenses.
• Coordinating an efficient and accurate billing process and supporting fee earners with client communications relating to invoices and payments.
• Building effective working relationships with Finance Operations colleagues to support timely billing and payment processes.
• Processing post and original documents accurately and within required timescales.
• Supporting team initiatives, projects and business development activities as required.
• Working collaboratively with colleagues across both locations and the wider Group to deliver a seamless, high-quality service.

About You

• Experience providing administrative, secretarial or PA support within a professional services or corporate environment.
• Strong organisational skills, with the ability to manage competing priorities and maintain accuracy when handling a varied workload.
• Experience managing diaries, arranging meetings and coordinating administrative processes.
• Excellent written, verbal and telephone communication skills, with the ability to communicate professionally with clients and colleagues.
• The ability to work independently, use initiative and take ownership of tasks.
• A collaborative approach and the ability to build positive working relationships across teams and locations.
• High levels of attention to detail and a methodical approach to administrative work.
• Willingness to attend both the Leeds and Sheffield offices as required, with a minimum of four days per week office attendance.
• Previous experience working within a legal environment, particularly within a Private Client team.
• Experience supporting fee earners or partners within a professional services setting.
• Familiarity with billing processes, document management systems and matter management procedures.

Our Approach to Reward and Wellbeing

• 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave.
• Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues.
• Health and wellbeing support, including Westfield Health and Digital GP access.
• Competitive pension arrangements to help you plan for the future.
• Two paid volunteering days every year to support causes that matter to you.
• Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.

In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Applying to Irwin Mitchell

We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact [e-mail]

As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history.

Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders.

Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.