Purchase Ledger Assistant

Brook Street; Oldbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Purchasing Assistant to support the purchase ledger process. In this entry-level role, you will handle processing invoices, managing supplier payments, and conducting reconciliations. The organization values teamwork and accuracy, offering a collaborative culture focused on employee development. Regular travel to the South Midlands site is required, with all expenses reimbursed. If you are looking to start your career in finance with a supportive team, this opportunity is perfect for you.

Qualifications

• Experience in processing invoices and payments.
• Familiarity with handling supplier invoices in different currencies.

Responsibilities

• Inputting invoices into the purchase ledger system.
• Conducting supplier reconciliations and addressing discrepancies.

Skills

Purchase Ledger Duties

Foreign Currency Transactions

Internal Controls

Teamwork

Attention to Detail

IT Proficiency

Tools

MS Windows

Job description

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Role Overview

The role focuses on supporting the purchase ledger process, including:

1. Processing Purchase Invoices: Inputting invoices into the purchase ledger system.
2. Supplier Payment Packs: Assisting in the preparation of scheduled payment packs for international suppliers.
3. Ad Hoc Payment Requests: Supporting the preparation of one-off payment requests as needed.
4. Supplier Reconciliations: Conducting regular reconciliations of supplier statements, addressing discrepancies, and following up on missing invoices.
5. Stakeholder Liaison: Communicating with overseas suppliers and internal stakeholders to resolve issues and obtain invoice approvals.
6. Ad Hoc Tasks: Performing additional tasks as assigned by the Head of Purchase Ledger.

Skills, Knowledge, and Abilities

Candidates should possess:

• Experience in Purchase Ledger Duties: Familiarity with processing invoices and payments.
• Understanding of Foreign Currency Transactions: Knowledge of handling supplier invoices in different currencies and managing exchange rates.
• Internal Controls Knowledge: Awareness of internal controls applicable to purchase ledger activities.
• Teamwork and Deadline Adherence: Ability to work effectively within a team and meet deadlines.
• Attention to Detail: A methodical approach to processing tasks with high accuracy.
• IT Proficiency: Competence in MS Windows software, including spreadsheets and databases.

The organization emphasizes a collaborative and inclusive culture, focusing on employee development and innovation. They value contributions that enhance service delivery to clients and communities.

Regular travel to the South Midlands site is required and fully reimbursable.

Additional Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Finance

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