Purchase Ledger Assistant

UCC Coffee; Milton Keynes; On-site; GBP 26,000 - 34,000; Full time

Job summary

UCC Coffee in Milton Keynes is seeking a Purchase Ledger Assistant to manage half of the Purchase Ledger. You will input invoices, seek authorisation, and process payments in line with supplier terms, while ensuring records are maintained and filing is kept up to date.

Key duties include printing invoices, obtaining non-PO invoice authorisation, chasing POs, reconciling statements, and assisting with supplier payment runs.

Qualifications

• Understanding of how a Finance department works and familiarity with Purchase Ledger roles.
• Motivated to meet targets and drive continuous improvement.
• Strong communication skills and the confidence to liaise at all levels within the business.

Responsibilities

• Print invoices and statements from the Purchase Ledger inbox.
• Obtain appropriate authorization of invoices for non-PO invoices.
• Chase purchasers to receipt in POs and raise when needed.
• Report queries to suppliers and chase credit notes where applicable.
• Reject invoices without PO.
• Reconcile supplier statements to the ledger and request missing copies.
• Assist with a supplier payment run.
• Liaise with suppliers by telephone and email.
• General housekeeping duties such as filing.

Skills

Communication skills

Time management

Problem solving

Deadline awareness

Supplier liaison

IT systems literacy

Organisational skills

Job description

• Location Milton Keynes,Milton Keynes, MK7 8AT,United Kingdom
• Employee Type Full Time Contract

Description

The Purchase Ledger Assistant will be responsible for managing half of the UCC Coffee Purchase Ledger and ensuring current standards are maintained.

Assisting the Purchase Ledger Clerks, you will be responsible for inputting invoices, obtaining appropriate authorisation of those invoices, paying suppliers in line with their terms, whilst applying supplier stretch where possible without impacting supplies coming into the business, maintaining records and general housekeeping such as filing etc.

The Role:

• Printing invoices and statements from the Purchase Ledger email inbox
• Obtaining appropriate authorization of invoices for non PO invoices
• Chasing purchasers to receipt in PO's and raise when needed
• Reporting queries to suppliers and chasing credit notes where applicable
• Rejecting invoices without PO's
• Reconciling supplier statements to the ledger and requesting missing copies
• Assisting with a supplier payment run
• Liaising with suppliers by telephone and email
• General housekeeping duties such as filing

The Person:

• The successful candidate must have an understanding of how a Finance department works and be familiar with aspects of a Purchase Ledger role.
• You must be highly motivated to meet targets and drive continuous improvement.
• Strong communication skills and the confidence to liaise at all levels within the business are essential.
• You must demonstrate a high level of professionalism, understand the importance of deadlines and have a flexible approach to workloads.
• Good time management skills are essential as this role is very demanding and requires the successful candidate to be able to manage competing demands on their time.
• Exceptional problem solving skills are required to help drive team and business process improvements.
• Good systems and IT knowledge is required.