Purchase Ledger Assistant

Future plc; Nottingham; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Medical cash plan

Life assurance

Annual bonus

Holiday entitlement

Company pension

Professional development

On-site parking

Supportive culture

Job summary

Future plc is seeking a Purchase Ledger Assistant to join our Newark finance team and manage end-to-end purchase ledger duties. You will process up to 1,000 supplier invoices per month, perform three-way matching, and work with procurement to resolve queries.

Other responsibilities include supplier statement reconciliations, processing weekly BACS payments, and supporting month-end close and payroll admin as required. Excellent attention to detail essential.

Qualifications

• Experience in purchase ledger, accounts payable, or finance assistant roles.
• Ability to process high volumes of invoices accurately and quickly.
• Experience reconciling supplier statements and using ERP/finance packages.
• Strong Excel skills and familiarity with finance systems.
• Good interpersonal skills to resolve queries with suppliers and internal teams.
• Payroll exposure is desirable.

Responsibilities

• Process up to 1,000 supplier invoices per month with accurate coding.
• Perform three-way matching across PO, GR, and invoices.
• Collaborate with procurement to resolve invoice queries and pricing discrepancies.
• Reconcile supplier statements and manage outstanding items.
• Administer corporate credit card and employee expenses.
• Prepare and process weekly BACS payments and ad-hoc supplier payments.
• Support Ledger Manager with month-end close reconciliations and audit docs.
• Provide administrative assistance to payroll operations as required.

Skills

High-volume invoicing

Three-way matching

Supplier reconciliations

Excel proficiency

ERP systems

Communication skills

Payroll exposure

Tools

Procurement software

Job description

Future Prospects Group are delighted to be working with our client, a prominent leader in their industry, to recruit a skilled Purchase Ledger Assistant on a full-time, permanent basis. This is an excellent opportunity to become an integral member of an established finance team in Newark, where you will manage end-to-end purchase ledger duties, coordinate expenses, and gain valuable exposure to month-end and payroll processes., Your responsibilities as a Purchase Ledger Assistant will include:

Your responsibilities as a Purchase Ledger Assistant will include:

• Processing up to 1,000 supplier invoices per month, ensuring accurate nominal coding and timely ledger entry.
• Performing three-way matching across purchase orders, goods receipts, and incoming supplier invoices.
• Collaborating closely with the procurement department to investigate and resolve invoice queries and pricing discrepancies.
• Reconciling supplier statements on a routine basis and addressing any outstanding items efficiently.
• Administering corporate credit card and employee out-of-pocket expenses.
• Preparing and processing scheduled weekly BACS payment runs and authorised ad-hoc supplier payments.
• Supporting the Ledger Manager and wider finance team with month-end close reconciliations and audit documentation.
• Providing administrative assistance to payroll operations and cross-covering within the department when required.

Qualifications

• Demonstrated experience in a purchase ledger, accounts payable, or finance assistant position.
• Proven ability to manage high-volume invoice processing with exceptional numerical accuracy and speed.
• Hands‑on experience conducting balance sheet, supplier statement, and corporate credit card reconciliations.
• Strong IT capability, particularly with Microsoft Excel and modern finance or ERP packages.
• Excellent interpersonal and communication skills to resolve queries effectively with internal teams and external suppliers.
• Previous exposure to expense management systems or payroll administration is highly desirable.

The benefits included with this role are:

• Simplyhealth medical cash plan
• Life assurance
• Annual Bonus
• Holidays staring on 26 plus 8 bank hols increasing with service.
• Company pension scheme.
• Structured opportunities for professional development and finance career progression.
• On-site parking at the Newark office.
• A supportive, inclusive, and collaborative working culture.