Purchase Ledger Assistant

Downing College; Cambridge; On-site; GBP 24,000 - 25,000; Full time

Job summary

Downing College is seeking a Purchase Ledger Assistant for a three-month fixed-term contract. The role is full-time, 36.25 hours per week, based in Cambridge.

You will manage invoices, code and input payments, match PO's, and perform monthly supplier reconciliations while ensuring timely payments and accurate records. A-Level or equivalent qualification and strong organizational skills are required.

Qualifications

• Be educated to A-Level / equivalent qualification or educated by experience.
• Have excellent organisational skills and attention to detail.
• Be friendly and approachable.

Responsibilities

• Receiving, checking, circulating, coding and inputting invoices received, and ensuring their timely and accurate payment.
• Matching purchase orders with invoices and resolve discrepancies.
• Ensuring timely payments to suppliers while maintaining accurate records.
• Preparing monthly reconciliations of supplier accounts.
• Assisting in the preparation of month-end and year-end financial processes.
• Supporting the team in maintaining financial controls and compliance.
• Responding to supplier inquiries and manage internal stakeholder requests efficiently.
• Maintaining and updating the purchase ledger database, ensuring all transactions are recorded accurately.
• Processing expense claims and payment of student claims, awards and prizes.
• Processing credit card statements.
• Administration of any payments under the Construction Industry Scheme.

Skills

Excellent organisational skills

Attention to detail

Friendly and approachable

Education

A-Level / equivalent qualification

Job description

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Information for the role of Purchase Ledger Assistant

Three-month fixed-term position

Rate of pay: £13.16 per hour (equivalent to £24,921 per annum)
36.25 hours per week

Downing College is seeking a motivated individual to join our small and friendly Bursary team as a Purchase Ledger Assistant on a three-month fixed-term contract.

Some of your duties will include:

• Receiving, checking, circulating, coding and inputting invoices received, and ensuring their timely and accurate payment.
• Matching purchase orders with invoices and resolve discrepancies.
• Ensuring timely payments to suppliers while maintaining accurate records.
• Preparing monthly reconciliations of supplier accounts.
• Assisting in the preparation of month-end and year-end financial processes.
• Supporting the team in maintaining financial controls and compliance.
• Responding to supplier inquiries and manage internal stakeholder requests efficiently.
• Maintaining and updating the purchase ledger database, ensuring all transactions are recorded accurately.
• Processing expense claims and payment of student claims, awards and prizes.
• Processing credit card statements.
• Administration of any payments under the Construction Industry Scheme.

For a full list of duties, please see the attached job description above.

To be considered for this role, you will need to:

• Be available to start immediately.
• Be educated to A-Level / equivalent qualification or educated by experience.
• Have excellent organisational skills and attention to detail.
• Be friendly and approachable.

Details of the role

The Purchase Ledger Assistant role is a full-time position, working 36.25 hours per week, on a three-month fixed-term contract. These hours are expected to be worked Monday to Friday, starting at 9.00am and finishing at 4.45pm with an unpaid 30-minute lunch break (although there is potential for a degree of flexibility on start/finish times).

The rate of pay for this role is £13.16 per hour, equating to £24,921 per annum for 36.25 hours per week (Step 26 on the College Salary Scale).

In addition to the salary, we offer an attractive benefits package. A full list of benefits is available from the College’s HR Office. (Please note that these benefits are non-contractual and may be amended or withdrawn at our discretion).

Closing date: Wednesday 26 August at 5.00pm. Please note that the closing date for this post may be brought forward if there is a high volume of applicants.

Applications are welcomed from a broad range of backgrounds. All applicants will be contacted once shortlisting has taken place.

Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job

We are pleased to be able offer this document in an accessible format, please contact HR ( [e-mail] ) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print.

For further information or in event of queries, please contact the HR Office: