Purchase Ledger Assistant — 3-Month Fixed-Term Contract

Downing College; Cambridge; On-site; GBP 24,000 - 25,000; Full time

Job summary

Downing College is seeking a Purchase Ledger Assistant for a three-month fixed-term contract. The role is full-time, 36.25 hours per week, based in Cambridge.

You will manage invoices, code and input payments, match PO's, and perform monthly supplier reconciliations while ensuring timely payments and accurate records. A-Level or equivalent qualification and strong organizational skills are required.

Qualifications

• Be educated to A-Level / equivalent qualification or educated by experience.
• Have excellent organisational skills and attention to detail.
• Be friendly and approachable.

Responsibilities

• Receiving, checking, circulating, coding and inputting invoices received, and ensuring their timely and accurate payment.
• Matching purchase orders with invoices and resolve discrepancies.
• Ensuring timely payments to suppliers while maintaining accurate records.
• Preparing monthly reconciliations of supplier accounts.
• Assisting in the preparation of month-end and year-end financial processes.
• Supporting the team in maintaining financial controls and compliance.
• Responding to supplier inquiries and manage internal stakeholder requests efficiently.
• Maintaining and updating the purchase ledger database, ensuring all transactions are recorded accurately.
• Processing expense claims and payment of student claims, awards and prizes.
• Processing credit card statements.
• Administration of any payments under the Construction Industry Scheme.

Skills

Excellent organisational skills

Attention to detail

Friendly and approachable

Education

A-Level / equivalent qualification

Job description

Downing College is seeking a Purchase Ledger Assistant for a three-month fixed-term contract. The role is full-time, 36.25 hours per week, based in Cambridge.

You will manage invoices, code and input payments, match PO's, and perform monthly supplier reconciliations while ensuring timely payments and accurate records. A-Level or equivalent qualification and strong organizational skills are required.