Purchase Ledger Administrator

Itchy Feet; Jersey Marine; On-site; GBP 23,000 - 32,000; Full time

Job summary

Itchy Feet is seeking an organised administrator to join our finance team in the UK. The role focuses on maintaining the purchase ledger, processing supplier invoices including freight, and reconciling statements to ensure accuracy.

You will support rebates payments and marketing claims while providing cover for other admin tasks as needed. The ideal candidate will have finance experience in a retail environment, strong attention to detail, and the ability to work well under deadlines within a

Qualifications

• Knowledge of finance within a commercial/retail environment.
• Experience in purchase ledger processes.
• Strong customer service focus with the ability to build effective relationships with colleagues and external stakeholders.
• Capability to work efficiently in a team environment and adhere to deadlines.
• High attention to detail and an orderly approach to processing.
• Knowledge and experience in bookkeeping and payment processing.
• Professional demeanor with flexibility, reliability, and logical problem-solving skills.
• Ability to remain calm under pressure and meet deadlines.

Responsibilities

• Maintain the day-to-day operations of the purchase ledger.
• Log, process, and match supplier invoices, including freight and service providers.
• Reconcile supplier statements to ensure accuracy.
• Prepare and log supplier claims, identifying and resolving discrepancies.
• Correlate supplier credit notes against claims raised and log them appropriately.
• Prepare and submit supplier invoices for timely payment.
• Liaise with suppliers regarding non-payments, claims, and account discrepancies.
• Assist with managing and analysing Supplier Rebate payments and Marketing Support claims.
• Provide occasional cover for other administrative roles, including switchboard/reception and processing customer account payments and credit control processes.

Skills

Finance knowledge

Customer service

Team player

Deadline driven

Attention to detail

Problem solving

Communication

Job description

Our client is a vibrant retail market leader dedicated to delivering an enjoyable shopping experience that inspires homeowners, while prioritising outstanding service. To realise this vision, a team of self-motivated and passionate individuals is essential, all committed to providing quality customer service with honesty and integrity in a friendly and supportive work environment. The Administration Department plays a crucial role in supporting the entire company, and this position serves as part of the administration team's financial hub, ensuring the smooth operation of both purchase and sales ledgers, as well as providing essential information to the Senior Management Team, particularly the Finance Director.

Job Duties:

• Maintain the day-to-day operations of the purchase ledger
• Log, process, and match supplier invoices, including freight and service providers
• Reconcile supplier statements to ensure accuracy
• Prepare and log supplier claims, identifying and resolving discrepancies
• Correlate supplier credit notes against claims raised and log them appropriately
• Prepare and submit supplier invoices for timely payment
• Liaise with suppliers regarding non-payments, claims, and account discrepancies
• Assist with managing and analysing Supplier Rebate payments and Marketing Support claims
• Provide occasional cover for other administrative roles, including switchboard/reception and processing customer account payments and credit control processes

Job Requirements:

• Knowledge of finance within a commercial/retail environment
• Relevant experience in a similar role
• Strong customer service focus, with an ability to build effective relationships with colleagues and external stakeholders
• Capability to work efficiently in a team environment and adhere to deadlines
• Experience in purchase ledger processes
• High attention to detail and an orderly approach to processing
• Knowledge and experience in bookkeeping and payment processing
• Professional demeanor with flexibility, reliability, and logical problem-solving skills
• Ability to remain calm under pressure and meet deadlines

What You'll Love:

Our client offers a friendly and supportive workplace culture that values teamwork and excellence. You will be part of a team that thrives on honesty and integrity, delivering exceptional customer service both internally and externally.