Purchase Ledger Administrator

phs Group plc; Caerphilly; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Excellent careers opportunities

Free Parking on-site

23 days holiday plus bank holidays

phsPerks employee discounts

Job summary

phs Group plc in Caerphilly (Head Office) is seeking an experienced Purchase Ledger Administrator for a full-time, permanent role. Great hours Monday to Friday, with no evenings or weekends, in a busy, supportive team.

Reporting to the Purchase Ledger Manager, you will manage supplier accounts, process invoices and credit notes, and coordinate payments. The ideal candidate will have solid Purchase Ledger experience and strong Excel skills.

Qualifications

• Experience in Purchase Ledger.
• Good knowledge of Microsoft Excel.
• Excellent communication with internal and external customers.
• Organised and able to prioritise within a busy department.
• Aptitude for systems and processes.

Responsibilities

• Preparation of invoices, credit notes and supplier statements.
• Scan and validate invoices in OCR software.
• Match invoices to purchase orders and review balances.
• Maintain supplier accounts and add new suppliers.
• Prepare weekly and monthly BACS payments with proper authorisation.
• Post cashbook payments and allocate against invoices/credit notes.
• Provide support to buyers and authorisers as needed.

Skills

Purchase Ledger

Excel

Communication

Organisation

Attention to detail

OCR software

Tools

OCR software

Job description

Purchase Ledger Administrator

Caerphilly (Head Office)

Full Time, permanent position

Great hours Monday to Friday, no evenings or weekends

Purchase Ledger experts! We are looking for an experienced Purchase Ledger specialist to join our team here at phs Group, the UKs leading Hygiene Services provider. This is a wonderful opportunity to join a friendly and engaging team in an established company, doing a role that you love.

We’re looking for that special person who has the necessary experience and drive to deal efficiently with a specific set of supplier accounts. It’s a very busy department so you’ll need to deal effectively with invoices, credit notes, ledger queries and purchase orders. The ideal person for this role will be dedicated and looking for a career rather than a job – we hope that person is you!

Your role as Purchase Ledger Administrator at phs Group

Reporting to the Purchase Ledger Manager, you will be responsible for a specific set of supplier accounts, tasks will include:

• Preparation of invoices, credit notes and checking supplier statements, as well as scanning and validation of invoices in OCR software
• Monitoring unauthorised invoices in ERP, allocating these to the appropriate authoriser
• Matching invoices to purchase orders, reviewing balances on accounts for debit, overdue and unallocated payments, and dealing with supplier enquiries
• Maintaining supplier accounts including new suppliers
• Preparing weekly and monthly BACS payment runs for authorisation, ensuring that only properly authorised and due invoices are put forward for payment, with no duplicated invoices
• Requesting payment of non-sterling denominated invoices, posting cashbook payments and receipts to appropriate supplier accounts and allocating against invoices and credit notes
• Provide support and guidance to buyers and authorisers, as well as colleagues should they be unavailable

The ideal candidate for a Purchase Ledger Administrator at phs Group

• Experienced in Purchase Ledger
• Good knowledge in Microsoft Excel
• Excellent communication skills, dealing with internal and external customers
• Organised, efficient and able to prioritise demands within a busy department
• Helpful and reliable, with a keen eye for detail and an aptitude for systems

In return for your commitment and expertise, you will benefit from:

• A good salary in a permanent full time position(working 36.25 hours a week)
• No weekend or evening working – great hours Monday to Friday
• Virtual GP for you and your household
• Real savings with major supermarkets and retailers through amazing employee discounts with phsPerks.com
• Further savings with our phs Direct Online shop
• Free Parking on-site so no parking costs
• 23 days holiday plus bank holidays off
• Buy / Sell holiday scheme
• Training to expand your skills. We also offer accredited ILM training through external and in-house training
• Apprenticeship opportunities
• Excellent careers opportunities
• Other benefits such as improved parental leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more…

About phs:

phs Group was founded in 1963 and are the leading provider for Hygiene Services in the UK, Spain and Ireland. We have over 120,000 customers across 300,000 locations incorporating numerous businesses during 63 years of business.

At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.