Purchase Ledger Administrator

Brakes Food Shop; Aylesford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading food wholesaler in Aylesford seeks a Purchase Ledger Administrator to join their team. The role focuses on matching invoices to stock records, resolving discrepancies, and ensuring efficient payment processing. Candidates should possess strong customer service skills and thrive in a fast-paced environment, offering opportunities for career progression within Sysco.

Benefits

23 days holiday

Discounts on retail outlets

Career progression opportunities

Qualifications

• Confident and people-oriented individual.
• Excellent customer service and communication skills.
• Ability to prioritize workload effectively.

Responsibilities

• Match supplier invoices to stock records ensuring accuracy.
• Investigate and resolve discrepancies with suppliers.
• Process payments via Barclays online system.

Skills

Customer Service

Communication

Organization

Job description

KFF have a fantastic opportunity for a Purchase Ledger Administrator to join the team on a full-time permanent basis based at our Aylesford office. This role requires you to work Monday – Friday 8.30am – 4.30pm.

As a Purchase Ledger Administrator, you will match supplier invoices to stock records, identify discrepancies, and take prompt action to resolve them. Your role involves ensuring efficient processing to meet payment deadlines, while safeguarding the company by ensuring payments are only made for goods received at the agreed price and for services that have been properly authorised.

KFF is a regional food wholesaler with c.270 colleagues based near Maidstone, Kent. We are part of Sysco, the world’s largest foodservice provider with over 65,000 colleagues globally. KFF has a family feel with a close-knit team, supplying both fantastic local pub and restaurant customers as well as delivering direct to the caterer.

Key accountabilities;

• Match supplier invoices to GRN documentation, ensuring accuracy in quantities and pricing.
• Investigate and resolve discrepancies with the Goods In and Buying teams.
• Handle supplier queries professionally and process service invoices for approval.
• Ensure correct coding of invoices with management accountants.
• Run payment runs and process payments via Barclays online system.
• Prepare supplier reconciliations and resolve any outstanding discrepancies.
• Maintain accurate supplier details and manage new account setups.
• Handle other administrative tasks such as invoicing and driver fines.

You;

We are looking for a confident individual who is people orientated and can thrive in a fast paced, demanding, and pressurised environment. You’ll have excellent customer service and communication skills and enjoy dealing with different levels of people across the business from other departments.

As a suitable candidate you will have excellent organisation skills and have the ability to prioritise your workload ensuring all tasks are completed to the highest standards.

What you’ll receive:

• 23 days holiday
• Discounts on cycle to work scheme, and retail outlets/supermarkets/restaurants and days out through KFF staff sales shop.
• Career progression opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility.

Additional Information

At kff everyone is welcome. We don’t want you to ‘fit our culture’ we want you to help define it and we actively celebrate the unique talents of each and every colleague. We don’t just look at your CV, we’re more focused on who you are and your potential. As part of our values, we are committed to fostering a diverse and inclusive culture where everyone has a voice, is appreciated and has the same opportunities. We work hard to ensure that everyone feels part of our business, as we care for one another and connect the world through food and trusted partnerships. Our ultimate goal is to ensure that everyone belongs and thrives at kff and we recognise that kff can only thrive when everyone feels they belong. We'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our resourcing team who will be happy to support you.