Purchase Ledger

Counted Recruitment; Shrewsbury; Hybrid; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Temp to perm with route to permanent

Job summary

Counted Recruitment in the public sector seeks a Purchase Ledger Assistant based in Shrewsbury. The role is hybrid, six months with a clear route to a permanent position, and pays £26,000 - £28,000 per annum.

You will take ownership of the purchase ledger and utility accounts within a supportive finance team. The ideal candidate has entry-level purchase ledger experience and strong attention to detail; good Excel skills and VAT understanding are important.

Qualifications

• Previous purchase ledger or accounts payable experience would be an advantage, but not essential.
• Role suited to someone looking to build experience and grow within the team.
• Good Excel skills and confidence using an accounting system.
• Sound understanding of VAT on purchase invoices.
• High level of accuracy and ability to prioritise around payment deadlines.
• Clear, polite communication skills on the phone and by email.
• Experience reconciling utility bills is desirable but not essential.

Responsibilities

• Process invoices and credit notes from suppliers, checked against PO and delivery paperwork.
• Allocate costs to correct budget and nominal codes with VAT treatment.
• Send invoices for sign-off and ensure approvals and procedures are followed.
• Run weekly and monthly BACS payment cycles to ensure timely supplier payments.
• Create and maintain supplier records; verify bank details to prevent fraud.
• Raise sales invoices and recharges to partner organisations as needed.
• Be the go-to contact for suppliers via phone and email.
• Investigate missing/duplicate/disputed invoices and follow up on credit notes.
• Reconcile monthly statements and clear differences in the ledger.
• Review utility bills against meters, tariffs and contracts.
• Track usage and spend across properties and identify spending trends.

Skills

Purchase Ledger

Accounts Payable

Excel

VAT Knowledge

Attention to Detail

Communication (Phone/Email)

Job description

About the Business

A fantastic opportunity to join a well-established public sector organisation based in Shrewsbury as a Purchase Ledger Assistant, paying £26,000 - £28,000 per annum. This is a 6-month temp to perm role, giving you a clear route into a permanent position. You'll take real ownership of the purchase ledger and utility accounts, working in a close-knit, supportive finance team where accuracy and good supplier relationships really matter.

Main Duties:

As a Purchase Ledger Assistant, your main duties include:

• Processing invoices and credit notes from suppliers, checking each one against the relevant purchase order and delivery paperwork before it is posted
• Allocating costs to the right budget and nominal codes, applying the correct VAT treatment every time
• Sending invoices to the appropriate budget holders for sign-off, making sure approval limits and financial procedures are followed
• Running the weekly and monthly BACS payment cycles, making sure every supplier is paid correctly and on schedule
• Creating new supplier accounts and keeping existing records up to date, carrying out thorough checks on any bank detail changes to protect against fraud
• Raising sales invoices and recharges to partner organisations and other parties where costs need to be recovered
• Being the go-to contact for suppliers over the phone and by email, resolving their queries quickly and courteously
• Looking into missing, duplicated or disputed invoices and following up on outstanding credit notes
• Reconciling monthly statements from suppliers against the ledger and clearing any differences
• Reviewing gas, electricity and water bills for accuracy, comparing them with meter readings, tariffs and agreed contract rates
• Tracking usage and spend across properties, shared spaces and offices, spotting trends and anything out of the ordinary

Location / Office / Culture

The role is hybrid, based in Shrewsbury, giving you a good balance between time in the office and working from home. You'll join a friendly, collaborative finance team who work closely with colleagues right across the organisation. It's a role with genuine variety, combining day-to-day ledger work with utility analysis, and the temp to perm route gives you the chance to settle in, make your mark and secure a permanent place in the team.

What We Are Looking For

The ideal candidate will have:

• Previous purchase ledger or accounts payable experience would be a real advantage, but it isn't essential. The role is pitched at a level that suits someone looking to build their experience, so we'd love to hear from candidates keen to learn and grow
• Experience dealing with supplier queries and reconciling supplier statements is desirable but not essential
• Good Excel skills and confidence using an accounting system
• A sound understanding of VAT on purchase invoices
• A high level of accuracy and attention to detail, with the ability to prioritise around payment deadlines
• Clear, polite communication skills on the phone and by email
• Experience checking or reconciling utility bills is desirable but not essential

Why Join the business

• Hybrid working
• Salary of £26,000 - £28,000
• Temp to perm with a clear route to a permanent role
• Stable, well-established organisation
• Varied role spanning purchase ledger, supplier queries and utilities
• Close-knit, supportive finance team

Ref: BR54279