Purchase Ledger

Recruitment Helpline; East Midlands; On-site; GBP 26,000 - 32,000; Full time

Job summary

Recruitment Helpline in Newark is seeking an experienced Purchase Ledger Clerk to join a well-established company.

You will manage a high-volume ledger, handle supplier queries, process invoices and payments, and support admin tasks across the finance team. The role offers an ongoing permanent contract, full-time hours, and a friendly, supportive environment.

Qualifications

• Proven experience of high-volume invoice and data processing.
• Ability to collate data and format reports as required.
• Competent in Excel and Microsoft Office.
• Strong communication and relationship building skills.
• Excellent IT skills with knowledge of ERP systems (Sage, Oracle, SAP etc.).
• Good numeracy and analytical skills.

Responsibilities

• Maintain an orderly purchase ledger.
• Answer accounts queries by phone/email.
• Draw up payment runs for approval.
• Process emergency payments.
• Match invoices to purchase orders.
• Set up new suppliers.
• Send invoices for approval.
• Manage timely invoice turnaround (7 days).
• Post payments to banking system and update cash flow.
• Reconcile bank statements daily.
• Manage a dedicated purchase ledger email inbox.
• Handle credit card & staff expenses.
• Support general admin duties.

Skills

High-volume invoice processing

Data reporting

Excel & Microsoft Office

Communication & relationship building

ERP systems (Sage, Oracle, SAP)

Numeracy & analytical skills

Education

5 GCSEs including English & Maths

Intermediate AAT

Tools

Sage ERP

Oracle ERP

SAP

Microsoft Office

Job description

An excellent opportunity for a Purchase Ledger to join a well-established company.

Job Type: Full-Time, Permanent.

Salary: Competitive Salary, Depending on Experience.

Location: Newark, NG24

About The Company:

Since being established in 1984, they have grown to become the UK's market leading gate and barrier company and has cemented a legacy that is synonymous with quality, reliability and service.

The company ethos has always been to put the client first. Engaging with their clients and using their wealth of employee experience and expertise to deliver a first-class product every time.

About The Role:

Reporting to the Finance Manager you will manage and maintain an efficient Purchase Ledger function under the supervision of the relevant heads of that department as well as providing general administrative support to the wider business.

Key Responsibilities

Purchase Ledger

• Assisting with keeping an orderly purchase ledger
• Answering accounts queries via telephone and email
• Drawing up payment run schedules for approval
• Making emergency payments i.e. proformas/credit cards once approved
• Matching Invoices to PO's
• Setting up new suppliers
• Sending invoices out for approval
• Controlling the speed in which invoices are turned around (7 days standard)
• Posting payments onto banking system and update cash flow
• Posting the banks to Cash Book each morning and processing the Bank Reconciliations'
• Managing credit card & staff expenses
• Other purchase ledger duties
• Reconciling Statements
• Managing a dedicated purchase ledger email inbox

Administration

A variety of administration duties to support the business including but not limited to:

• Taking external and internal telephone calls
• Scanning, filing and laminating
• Managing mail

Skills & Knowledge

• Proven experience of high-volume invoice and data processing
• Ability to collate data and format reports as required
• Competent in both Excel and Microsoft Office
• Strong communication and relationship building skills.
• Excellent IT skills with knowledge of ERP systems (Sage, Oracle, SAP etc.)
• Good numeracy and analytical skills.

Qualifications

• 5 GCSE's or equivalent at Grade C or above (including English and Maths).
• Intermediate AAT is desirable

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.