Purchase Ledger

SF Partners; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

SF Partners in Sutton Coldfield is seeking an organised Accounts Payable Assistant to join a busy finance team on a temporary-to-permanent basis. The role is office-based, Monday to Friday 9am-5pm.

You will handle supplier invoices, payments and reconciliations and contribute to the SAP S/4HANA migration projects, testing and data migration activities. The ideal candidate has AP experience, strong attention to detail, excellent communication, and solid Excel/Office skills to support month-end

Qualifications

• Previous experience in an Accounts Payable or similar finance role.
• Good understanding of supplier invoice processing, payments and reconciliations.
• Strong attention to detail and accuracy.
• Excellent organisational skills and the ability to meet deadlines.
• Good communication skills when dealing with suppliers and internal stakeholders.
• A proactive approach to resolving discrepancies and outstanding queries.
• Good working knowledge of Microsoft Excel and Microsoft Office.

Responsibilities

• Process supplier invoices accurately and within deadlines, ensuring correct coding and authorisation.
• Manage supplier payments in line with agreed payment terms and internal procedures.
• Complete supplier account reconciliations and investigate discrepancies.
• Proactively follow up on aged reconciling items to ensure timely resolution.
• Liaise with suppliers, store administration teams and internal departments to resolve queries and discrepancies.
• Maintain accurate supplier records and ensure transactions are processed in accordance with company procedures.
• Support system changes and implementation activities relating to SAP S/4HANA.
• Assist with integration testing, User Acceptance Testing (UAT) and data migration activities.
• Support the Accounts Payable Manager with the migration of supplier accounts and data into SAP.
• Validate supplier information and investigate discrepancies identified during migration.
• Assist with identifying and resolving system issues during testing and implementation.
• Assist the Accounts Payable team with month-end close activities.
• Support supplier balance reconciliations and the resolution of outstanding items.
• Liaise with internal and external auditors, providing supporting documentation when required.
• Maintain accurate financial records and ensure a clear audit trail.
• Undertake general administrative duties, including filing, photocopying and maintaining financial records.
• Provide administrative support to the wider finance team as required.

Skills

Accounts Payable

Invoice processing

Payments & reconciliations

Attention to detail

Organisational skills

Communication

Excel

Office

Tools

Microsoft Excel

Microsoft Office

SAP S/4HANA

Job description

We are currently recruiting for an organised and detail-oriented Accounts Payable Assistant to join a busy finance team based in Sutton Coldfield. This is a temporary-to-permanent opportunity, working Monday to Friday, 9:00am to 5:00pm, with the role being fully office-based every day.

This is an excellent opportunity for an experienced Accounts Payable professional to support the day-to-day running of the finance function while playing a key role in the transition to SAP S/4HANA.

Working closely with the Accounts Payable Manager and wider finance team, you will be responsible for supplier invoice processing, payments, reconciliations and query resolution, alongside supporting system testing and supplier data migration activities.

The ideal candidate will have previous Accounts Payable experience, excellent attention to detail and a proactive approach to resolving queries and discrepancies.

Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and within agreed deadlines, ensuring correct coding and appropriate authorisation.
• Manage supplier payments in line with agreed payment terms and internal procedures.
• Complete supplier account reconciliations and investigate discrepancies.
• Proactively follow up on aged reconciling items to ensure timely resolution.
• Liaise with suppliers, store administration teams and internal departments to resolve queries and discrepancies.
• Maintain accurate supplier records and ensure transactions are processed in accordance with company procedures.

SAP S/4HANA Project Support

• Support system changes and implementation activities relating to SAP S/4HANA.
• Assist with integration testing, User Acceptance Testing (UAT) and data migration activities.
• Support the Accounts Payable Manager with the migration of supplier accounts and data into SAP.
• Validate supplier information and investigate discrepancies identified during migration.
• Assist with identifying and resolving system issues during testing and implementation.

Month-End and Audit Support

• Assist the Accounts Payable team with month-end close activities.
• Support supplier balance reconciliations and the resolution of outstanding items.
• Liaise with internal and external auditors, providing supporting documentation when required.
• Maintain accurate financial records and ensure a clear audit trail.

General Administration

• Undertake general administrative duties, including filing, photocopying and maintaining financial records.
• Provide administrative support to the wider finance team as required.

Skills and Experience

Essential:

• Previous experience in an Accounts Payable or similar finance role.
• Good understanding of supplier invoice processing, payments and reconciliations.
• Strong attention to detail and accuracy.
• Excellent organisational skills and the ability to meet deadlines.
• Good communication skills when dealing with suppliers and internal stakeholders.
• A proactive approach to resolving discrepancies and outstanding queries.
• Good working knowledge of Microsoft Excel and Microsoft Office.

Desirable:

• Experience using SAP, ideally SAP S/4HANA.
• Experience supporting ERP system implementations or data migration projects.
• Exposure to integration testing or User Acceptance Testing (UAT).
• Experience assisting with month-end close and audit requirements.

Role Details

• Location: Sutton Coldfield
• Contract: Temporary to permanent
• Hours: Monday to Friday, 9:00am - 5:00pm
• Working arrangement: Fully office-based, five days per week