Pupil Records Administrator

Parkwood Hall Academy Trust; Swanley; On-site; GBP 20,000 - 26,000; Full time

Job summary

Parkwood Hall Academy Hall is seeking a Pupil Records Administrator to support pupil records and school administration. The role requires strong communication, accurate data entry, and the ability to work as part of a team within a school environment.

The successful candidate will handle confidential information, maintain records, and support office tasks to ensure timely and high-quality service to pupils, parents, staff and external professionals.

Qualifications

• Knowledge of general office procedures and practice.
• Strong oral and written skills, GCSE English at grade C or above.

Skills

Communicate effectively

File and retrieve documents

Office equipment use

Data entry skills

Teamwork

Prioritisation

Follow instructions

Education

GCSE English

General office procedures

School administration experience

Tools

IT systems experience

Job description

Person Specification – Pupil Records Administrator

Education & Qualifications

Essential

• Knowledgeof general office procedures and practice
• Strongoral and written skills, likely evidenced by GCSE English at grade C or above

Desirable

Experience of working in a school administrationenvironment.

Knowledge, experience and training

Desirable

• Experienceof dealing with queries from a wide range of people.
• Experiencein the use of relevant IT systems.
• Experienceof working as part of a team.
• Experienceof organising work tasks and duties to meet appropriate service standard, interms of timeliness, accuracy and the provision of a high-quality service topupils, parents, staff and external professionals.
• Anability to respect sensitive and confidential work.
• Willingto carry out all duties having regard to an employee's responsibility under theTrust's Health and Safety Policies.

Willing to abide by the Trust's Equal OpportunitiesPolicy in the duties of the post, and as an employee of the Trust.

Skills & Abilities

Essential

• Ableto communicate effectively with a wide range of people.
• Ableto file, retrieve, sort and complete documents accurately.
• Ableto use a range of office equipment (e.g., printers, photocopiers).
• Ableto accurately enter/retrieve data information from information systems.
• Ableto work flexibly as part of a team.
• Ableto prioritise work tasks to meet conflicting deadlines.

Able to understand and follow instructions.

Personal Qualities

Essential

• Resilientwith a calm, professional manner.
• Honestand able to maintain absolute confidentiality.
• Commitmentto the vision and values of Parkwood Hall Academy Hall.
• Flexibleand 'can do' attitude to competing commitments in workload.
• Highlymotivated and reliable.
• Awillingness to develop problem-solving skills in complex situations.
• Awillingness to be flexible and support school wide activities.

Innovative and creative thinker.

Advert closes 09/10/2026 applications will be reviewed regular prior to closing date and interviews arranged according