Publishing Asset & Project Coordinator

Oxford University Press; Oxford; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Pension up to 12%

Travel to work schemes

25 days holiday

35-hour week

Flexible working

Employee networks

Discretionary annual payment

Job summary

Oxford University Press is seeking a Project Controller to manage procurement, licensing, and administrative support across Editorial, Design, and Media teams for Schools, Children's, and International publishing. You will coordinate suppliers, oversee costs, raise purchase orders, and ensure assets and contracts are archived and compliant.

The role blends project coordination with cost control in a hybrid Oxford office.

Qualifications

• Experience in coordinating tasks, budgets or schedules.
• Strong communication and relationship-building with colleagues, suppliers and external partners.
• Good IT skills, especially with spreadsheets, databases and project trackers.

Responsibilities

• Procure and license media assets, ensuring rights align with project needs, budgets and policies.
• Coordinate supplier onboarding, contracts, and compliance processes with accurate records.
• Monitor schedules and costs, ensuring deadlines and budgets are met across multiple projects.
• Raise and manage purchase orders and track expenditure against project records.
• Provide guidance on asset acquisition processes, sourcing, copyright considerations, and best practices.
• Archive all assets, metadata, rights information, contracts and project records for future access.

Skills

Excellent organisational skills

Strong communication and interpersonal

Numerical and analytical skills

IT skills with spreadsheets and data

Tools

Spreadsheets

Databases

Project trackers

Business systems

Job description

Oxford University Press is seeking a Project Controller to manage procurement, licensing, and administrative support across Editorial, Design, and Media teams for Schools, Children's, and International publishing. You will coordinate suppliers, oversee costs, raise purchase orders, and ensure assets and contracts are archived and compliant.

The role blends project coordination with cost control in a hybrid Oxford office.