Public Health Team Secretary

NHS Scotland; Ayr; Hybrid; GBP 20,000 - 28,000; Full time

Job summary

NHS Scotland offers a unique opportunity for a Public Health Team Secretary to join the Sexual Health and Blood Borne Virus team. This fixed-term position involves comprehensive administrative support to ensure efficient operations. Candidates should possess strong organisational skills and a reliable work ethic. The role is hybrid, accommodating specific site requirements, and includes a driving licence necessity.

Qualifications

• Experience in a secretarial or administrative role is required.
• Excellent organisational and communication skills are necessary.
• Diary management experience is advantageous.

Responsibilities

• Provide administrative support to the Sexual Health and Blood Borne Virus team.
• Ensure the effective and efficient running of the team.
• Support other teams as required.

Skills

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

THIS POST IS ONLY AVAILABLE TO STAFF WHO CURRENTLY WORK WITHIN NHS SCOTLAND.

Position:

An exciting opportunity has arisen for a Public Health Team Secretary based at Aston House, Ailsa Hospital. This is a fixed-term contract for 12 months.

What you will do:

An opportunity has arisen to join our Public Health Department as a Band 3 Administrative Support Assistant. This role will support the Sexual Health and Blood Borne Virus team and will provide high quality comprehensive administrative services to ensure the effective and efficient running of the team. You may also be asked to support other teams if required.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

We are looking for a reliable, conscientious, self-motivated individual with secretarial and administrative experience along with excellent organisational and communication skills.

Internal applicants should have good communication & organisational skills experience.

A working knowledge of Microsoft Office packages is required and experience in diary management, arranging meetings, taking action notes/ minutes, distribution of papers etc would be advantageous

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 hours per week.

A hybrid model of working will be supported. B ase to be agreed on discussion but there will be cross site working between Ailsa, Crosshouse and Ayrshire Central.

Driving Licence/Car Ownership:

A car licence/car ownership is essential to this role.

For informal enquires please contact Joanne Beck, Health Improvement Practitioner, via email [emailprotected]

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR ALL CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts .