Proposal Manager

Odyssey Systems; Wakefield; Hybrid; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company as a Proposal Manager, where you'll lead the development of proposals that support multiple divisions. This hybrid role allows you to work three days a week in the office, collaborating with a talented team to create winning proposals. Your expertise in proposal strategies and compliance will be vital as you manage the entire lifecycle of proposal development. This innovative firm values your contributions and offers opportunities for growth and professional development. If you're ready to make an impact in a dynamic environment, this is the role for you.

Qualifications

• 5-8 years of experience in large, complex proposal development.
• Strong leadership and project management skills are essential.

Responsibilities

• Manage the entire proposal development lifecycle and ensure compliance.
• Coordinate proposal status meetings and conduct lessons learned sessions.

Skills

Writing/editing skills

Microsoft Office

Adobe

Project management

Interpersonal skills

Education

Bachelor’s degree

Job description

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Position Summary

Odyssey has an exciting new opportunity for a Proposal Manager supporting multiple Divisions and Customers across the Odyssey portfolio. This is a crucial position within the company, responsible for leading proposal development and related support processes for all assigned pursuits. This position will report to the Associate Director of Proposals and will be located at Odyssey’s Corporate Headquarters in Wakefield, Massachusetts. This is a hybrid role with a 3 days per week requirement in the office.

Responsibilities

1. Participate in business development and capture activities, including development of win themes and discriminators and teaming strategy sessions
2. Manage the entire proposal development lifecycle including planning, organizing, development, and compliance
3. Review and analyze solicitation instructions, requirements, and terms and conditions
4. Develop proposal strategies, plans, schedule, and resource assignments
5. Conduct kickoff meetings and maintain visibility on progress
6. Create proposal templates, outlines, compliance matrices, and production checklists
7. Coordinate, prepare, and facilitate proposal status meetings and color team reviews
8. Serve as the primary point of contact for and provide guidance to authors and teammates regarding proposal activities
9. Consolidate, review, and edit material submitted by multiple contributors to ensure a quality document is developed
10. Perform technical editing of content to ensure compliance, accuracy, completeness, consistency, and adherence to corporate style guide
11. Create or edit corporate information, resumes, and project descriptions
12. Complete contractual clauses and representations and certifications and address Organizational Conflict of Interest (OCI) requirements in coordination with Corporate and subcontractor Contracts Managers
13. Manage proposal document production (printing, binding, shipping, etc.) as necessary
14. Coordinate submittal of all proposal correspondence including questions, responses, and updates
15. Perform final compliance and quality assurance check of proposal response
16. Conduct lessons learned sessions, analyze post-delivery and/or award feedback, and recommend improvements to the proposal process
17. Support the development of Requests for Information (RFIs), Market Surveys, and Sources Sought
18. Support proposal efforts where Odyssey is a subcontractor including responding to data calls, coordinating with pricing, and submitting sealed packages (as required)

Qualifications

Minimum Required Qualifications

• Citizenship: Must be a US citizen
• Clearance: None
• Education: Bachelor’s degree
• Experience: Minimum 5-8 years of experience in the development of large, complex proposals

Preferred Qualifications

• Clearance: Secret
• Certifications: Shipley training or certification
• Technical Skills: Writing/editing skills, intermediate skills in Microsoft Office and Adobe, DoD/Federal industry experience, understanding of government procurement processes, familiarity with FAR, and HTRO proposals is a plus
• Interpersonal Skills: Strong leadership, excellent people skills, ability to work independently or in teams, multi-tasking, time management, project management, and organizational skills

Additional Information

• Location: Wakefield, Massachusetts
• Travel: Occasional travel to other field office locations
• Hybrid: 3 days per week in the office; support may be required during non-standard hours

Company Overview

Odyssey Systems Consulting Group is an innovative small business providing technical, management, and training support services to government and public sector clients. Since 1997, we focus on people, processes, and performance to deliver results, with a commitment to mission success and customer satisfaction.